Virtual Assistant (Registered Nurse & Executive Assistant)

Location: Remote
Type: Full-time/Part-time

We are seeking a highly organized and experienced Virtual Assistant with a background in nursing and executive support. This unique role blends clinical knowledge with executive administrative skills to support both healthcare-related tasks and business operations.

Key Responsibilities:
Provide administrative support to executives, including calendar management, scheduling, and meeting coordination.
Assist in medical-related tasks such as patient follow-up, health assessments, and communication with healthcare providers or clients.
Maintain confidential patient and business information in line with HIPAA and company policies.
Prepare reports, presentations, and documents as needed.
Manage emails, handle correspondence, and communicate with internal and external stakeholders.
Assist in project management, task prioritization, and ensuring deadlines are met.
Maintaining and organizing important files, both digital and physical.
Acting as a point of contact between the executive and internal/external stakeholders, including employees, clients, and vendors.
Organizing events, conferences, and team meetings, including logistics, and invitations.
Managing any on-site or virtual event details for the executive.
Managing sensitive and confidential information with utmost discretion, including financial reports, personnel data, and strategic plans.
Handling a wide range of administrative tasks such as filing, organizing documents, and managing office supplies or resources.
Running personal errands for the executive when necessary.
Anticipating potential issues and proactively offering solutions.

Qualifications:
Registered Nurse
Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
Excellent time management and organizational skills.
Strong written and verbal communication abilities.
Ability to handle sensitive and confidential information with discretion.
Proficiency in Microsoft Office, Google Suite, and project management tools (e.g., Asana, Trello).
Experience with electronic health records (EHR) systems is a plus.
Knowledge or experience in sales is an advantage.

Skills:
Strong multitasking and problem-solving skills.
Ability to work independently and take initiative.
High attention to detail and ability to prioritize tasks effectively.
Familiarity with healthcare processes and medical terminology.

Why Join Us?
Work from the comfort of your home.
Opportunity to use both your healthcare and sales expertise.
Supportive and collaborative work environment.
Competitive salary

Documents:
NBI clearance
ID preferably license/passport
Professional photo
Other certificates and license (if available)

Technical:
Computer literate: Microsoft apps, Google suites, EHR, tech savvy
Computer/laptop
Webcam
Headset with noise cancellation
Working space with no background noise
Backup power (not required)

Hours: 20 to 30 hours/week (negotiable)

Company Overview:
We are an Internal Medicine/Medical weight loss practice in UNITED STATES OF AMERICA.

This will be a very fulfilling and rewarding job as you help patient get healthier.

Our goal is to integrate qualified candidates into the daily flow of our Medical weight loss practice.

In this role you can expect first hand clinical exposure to a vast array of medical conditions and begin to develop an understanding of their medical management. This direct patient contact will also help to develop appropriate skills for communication in patient education and involvement in the coordination of their care.

Upon completion of working in this capacity, expect to have developed a better sense of professionalism in medicine, improved skills in effective communication and coordination of care for patients.


If you’re a detail-oriented Registered Nurse with a passion for executive support, we’d love to hear from you! Put the word EXEC on your subject line so we would know you read all the information.