Pursuit coordinator - civil engineers invited (US PST time)

Aug 11, 2024, 01:07pm

Pursuit/Projects coordinator


The main responsibility of a pursuit coordinator is to identify opportunities and ensure the pursuit and deliverables are running smoothly, on time and to budget. Duties typically include planning certain parts of the pursuits, monitoring its progress, coordinating meetings and overseeing members of the project team.

Dependable: The project coordinator is the glue that holds everything together (in addition to the wheels that keep things moving). The project manager depends on them to independently take care of a lot of moving parts. And to always follows tasks through to completion.
Detail-oriented: When dealing with budgets and logistics, it’s important to pay attention to the details. It’s the project coordinator’s job to look after the minutiae so the PM can focus on the bigger picture.
A problem-solver: Projects rarely go entirely as planned, so the coordinator needs to understand the contingency plan behind every project. This means that if a problem does arise, they’re already ready to circumnavigate any issues while ensuring minimum impact on the project’s budget and schedule. And they need to deal with the situation calmly and efficiently.
A good budgeter: Project coordinators need to know how to efficiently allocate resources to accomplish their goals on time and to budget.

Pursuit coordinator’s job is one of the most involved roles of the organization. They communicate across all different departments, both internally and externally. They’re responsible for keeping track of a multitude of different project elements while making sure tasks are followed through to completion.
In short, successful project coordinators are always on and always attentive. Not to be overly dramatic, but missing an important update or failing to pass on a crucial piece of information could spell disaster!

Must comprehend and read complex documents and communicate w clarity. Critical - spelling correctly and great grammar - written and verbal.

Deliver products timely the first time.

Communication
Firstly, brushing up on your communication skills – either through studying online via learning sites such as Lynda or Ted Talks or via a specialist training course – will help you deliver those all-important messages to different types of people effectively.
Prepare for change
You have to be the person on the team with a calm and cool head. You’re always ready for change and have (at least) one contingency plan ready at all times. Garner trust among your team members that you have it all under control and are ready for whatever life throws at your project.
Project management tool
Investing in technology that automates the more mundane elements of your role will free you up to focus on the details. Project management software is the secret weapon in the coordinator’s arsenal. A PM tool can help both the coordinator and the wider team keep track of different workloads, deliver (and receive) notifications in real-time, and foster a more collaborative way of working. The right software will keep lines of communication open, so your team can work together to deliver the goods on time and to budget. When it comes to anything project-related, achieving that makes you a success in everyone’s books.





PURSUIT COORDINATOR

Key Responsibility:

This position will be responsible for proactively sourcing, identifying, collecting, screening, and research data to use in finding project opportunities for our clients and our own company. The ideal candidate will not only be organized and process oriented but also find creative sourcing strategies to match projects that help drive the growth and success of our clients. You will also develop strategies to better identify potential projects and opportunities for clients. The pursuit coordinator is responsible for tracking all pursuit opportunities for clients on a daily basis. This includes identifying opportunities and managing the day to day needs including emails and data management. The role also includes maintaining real time dashboards, reports, documents to meet the needs for our pursuits and proposals.


WHAT WE DO:

We are a full-service professional outreach and marketing consulting firm that provides services to public agencies, construction firms and professional services firms as well as the small business community.

We specialize in the development, implementation and follow-through of community outreach programs as directly related to, and affected by, capital improvement and large infrastructure projects.

WHAT OUR CLIENTS DO:

Architectural & Engineering design services (roads, highways, rail - transit)
Real estate developers (commercial property with public funds typically)
Construction firms (Transportation, horizontal, vertical builds)
Construction management support services includes PM/CM, engineering support (scheduling, BIM, etc), project controls

WHAT YOU WILL DO: (Responsibilities)

Understand the services of the clients
Search project opportunities for clients across the United States
Proactively implement changes to streamline and improve current processes
Develop and execute enhanced sourcing strategies and utilize sourcing tools (Google Alerts, LinkedIn, search engines, etc)
Tracking, monitoring and maintaining reports, opportunities
Profiling key persons, companies and organizations
Timely submittal of responses to potential primes/clients
Manage database
Maintaining files, resources including updating projects, trackers


MUST-HAVES

Proven experience in sourcing and acquiring leads and opportunities in different platforms - through vendor portals, searches, agendas and minutes and events
Self-sufficient and independent; resourceful
Multi-skilled and may be open for other VA tasks:

High level minutes-taking and able to provide key-takeaways to executive level

Events coordination

File Management





Job Description: Pursuit Coordinator


Position Overview:

We are seeking a highly organized and detail-oriented Pursuit Coordinator to join our dynamic consulting firm. As a Pursuit Coordinator, you will play a vital role in supporting our business development efforts by managing and coordinating the pursuit process for new projects and clients. Your exceptional project management skills, strong communication abilities, and meticulous attention to detail will contribute to the success of our firm's growth and expansion.


Responsibilities:

1. Pursuit Coordination: Collaborate with the business development team to manage the pursuit process from initiation to completion, ensuring smooth and efficient execution of all pursuit activities.

2. Proposal Development: Work closely with the pursuit team to develop and deliver high-quality proposals, presentations, and other pursuit materials tailored to the needs of each client or project.

3. Project Management: Coordinate all aspects of pursuit projects, including scheduling meetings, setting deadlines, and tracking progress. Ensure adherence to project timelines and deliverables, and provide regular updates to stakeholders.

4. Research and Analysis: Conduct thorough research and analysis to gather relevant market intelligence, competitor insights, and client information. Use this information to support the development of tailored pursuit strategies.

5. Content Creation: Assist in creating and editing content for proposals, presentations, and other pursuit materials, ensuring accuracy, clarity, and alignment with firm's branding guidelines.

6. Collaboration and Communication: Facilitate effective communication and collaboration among cross-functional teams, including business development, subject matter experts, and senior leadership. Act as a central point of contact for pursuit-related inquiries and updates.

7. Documentation and Reporting: Maintain accurate records of pursuit activities, client interactions, and proposal details. Generate reports on pursuit metrics, outcomes, and lessons learned to support continuous improvement efforts.

8. Quality Assurance: Conduct thorough reviews and quality checks on pursuit materials to ensure compliance with firm's standards, accuracy of information, and alignment with client requirements.

9. Relationship Management: Assist in building and maintaining strong client relationships through effective communication and timely follow-ups, ensuring client satisfaction throughout the pursuit process.

10. Knowledge Management: Stay updated on industry trends, competitor activities, and best practices in pursuit management. Share knowledge and insights with the team to enhance overall pursuit effectiveness.


Qualifications:

- Bachelor's degree in business administration, marketing, communications, or a related field.

- Previous experience in a similar role, preferably within a consulting or professional services firm.

- Excellent project management skills with the ability to multitask and prioritize effectively in a fast-paced environment.

- Strong written and verbal communication skills, with exceptional attention to detail.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with proposal management software or CRM systems is preferred.

- Demonstrated ability to conduct research, analyze information, and present findings in a clear and concise manner.

- Collaborative mindset with the ability to work effectively in cross-functional teams.

- Strong organizational and time management skills, with the ability to meet deadlines and deliver high-quality work under pressure.

- A proactive and self-motivated approach to work, with a keen eye for identifying and resolving issues or challenges.

- Professional demeanor and strong interpersonal skills to build relationships with clients and internal stakeholders.

- Familiarity with consulting industry practices, pursuits, and proposal development processes is a plus.



The pursuit coordinator is responsible for:


Identifying opportunities for co and clients.


Timely deliverable of the end product which means managing deliverables of others to complete the tasks.


Organized files and system to retrieve.


Development of professional quality resumes and project descriptions and other presentations.


Development and management of reports and dashboards in real time that provide needed data for informed long term decisions of the c level execs.


Management of databases and systems for increasing business opportunities for the company.


Measured on

Timely Delivery

Timely communications

Number of pursuits we win as sub or prime

Manage process w minimal supervision

Professional communications