Executive Assistant

Executive Support
• Manage the CEO’s calendar, appointments, and meetings (including time zones).
• Coordinate virtual and in-person meetings, including scheduling, agenda preparation, and follow
ups.
• Organise travel arrangements (flights, accommodations, itineraries) as required.
• Draft, proofread, and manage professional correspondence, emails, and reports.
• Act as the first point of contact for internal and external stakeholders on behalf of the CEO.
Administrative Tasks
• Manage and prioritise incoming emails, calls, and messages.
• Conduct research and prepare presentations, briefing materials, and reports.
• Maintain digital filing systems and ensure documents are organised and accessible.
• Track expenses and assist in managing the CEO’s budget or personal administrative needs.
Personal Assistance Tasks
• Manage personal appointments, events, and commitments on behalf of the CEO.
• Handle personal errands such as online shopping, gift purchases, and household coordination
(e.g., liaising with service providers, booking maintenance).
• Assist with personal travel arrangements, including family trips or vacations.
• Provide reminders for personal commitments, ensuring a smooth integration of work-life
balance.
• Support in planning personal events or special occasions.
• Maintain confidentiality regarding all personal matters.
Project & Task Management
• Support the CEO with various projects, ensuring timelines and deliverables are met.
• Assist in planning and executing initiatives and tracking progress on business priorities.
• Conduct research and compile information to support decision-making.
Relationship Management
• Foster and maintain positive working relationships with clients, partners, and teaUpgrade to see actual infombers.
• Handle sensitive and confidential information with discretion and integrity.