Chief of Staff / Sr EA - Ecommerce company

Job Title: Chief of Staff / Senior Executive Assistant
Location: REMOTE
Reports To: Chief Executive Officer (CEO)
Schedule: CST Timezone (Full-time) non-negotiable
Salary: TBA (approx. $1500-$3000 USD monthly) Commensurate to experience
Contract type: Obra/Labor (The employee is responsible for their own social security and pension payments)

Key Responsibilities
Executive Support & Office Management
Calendar & Communication Management: Oversee the CEO’s schedule by efficiently managing appointments, meetings, and travel, ensuring that urgent tasks are prioritized effectively.
Liaison Role: Act as the primary contact between the CEO and internal/external stakeholders, demonstrating clear and proactive communication.
Meeting Coordination: Prepare, review, and distribute meeting agendas and minutes, following up to ensure action items are completed promptly.
Strategic Project Management & Problem Solving
Initiative & Foresight: Proactively anticipate the needs of the CEO, leveraging past experiences and insights to implement solutions before issues arise.
Challenge Resolution: Handle complex and challenging situations by employing structured problem-solving techniques; provide concrete examples of past successes where you’ve turned challenges into opportunities.
Project Oversight: Collaborate on key business priorities and cross-departmental projects, ensuring that progress is tracked, and deadlines are met even when multiple urgent tasks compete for attention.
Personal Development & Continuous Learning
Growth Mindset: Regularly pursue new skills and innovative approaches to improve efficiency and effectiveness. Share examples of recent skills acquired and explain how they have enhanced your performance.
Feedback & Adaptability: Use feedback to refine strategies and processes, ensuring continuous improvement in executive support and operational excellence.
Administrative & Operational Excellence
Develop and implement efficient processes that enhance the CEO’s office operations.
Manage special projects and strategic initiatives with minimal oversight, always striving for high-quality deliverables and adherence to deadlines.
Maintain confidentiality and professional discretion in all interactions and communications.

Qualifications & Requirements
Experience:
Minimum of 5 years’ experience in executive support, project management, or a similar role supporting C-suite executives.
Previous Chief of Staff or Senior Executive Assistant experience is highly preferred.
Director of Operations and/or Operations manager experience
Education:
Bachelor’s degree in Business Administration, Communications, or a related field; advanced degree is a plus.
Core Skills & Attributes:
Prioritization & Time Management: Demonstrated ability to effectively manage multiple high-priority tasks simultaneously, with clear examples of how you’ve navigated urgent situations.
Proactive & Strategic: A track record of anticipating executive needs before they are explicitly communicated, resulting in smoother operations and enhanced productivity.
Problem Solving: Proven ability to resolve challenging situations by taking decisive steps and providing effective solutions under pressure.
Continuous Learning: Commitment to personal and professional growth, with the ability to articulate recent skills learned and their impact on your work.
Excellent verbal and written communication skills.
Proficiency in digital productivity tools (e.g., Microsoft Office, Google Workspace, project management software).
Strong interpersonal skills, with a collaborative and adaptable approach to working in fast-paced environments.

How to apply:
Send resume to Upgrade to see actual info with subject code: OLJMocean-CoS-0403
attach your Answer to the EA trial Task here: Upgrade to see actual info

Thank you!