A Rockstar Project/Executive Assistant Who Loves to Keep Things on Track

A Rockstar Project/Executive Assistant Who Loves to Keep Things on Track

TLDR: We’re seeking a Project/Executive Assistant who is methodical, detail-oriented, and supportive for an e-commerce company (full-time, fully remote, Asia timezone).

We are looking for a skilled Project/Executive Assistant to streamline communication between stakeholders and provide critical support to team leaders in driving projects to timely completion. The ideal candidate is patient, detail-oriented, and excels at managing repetitive daily follow-ups. Proficiency in English is required, while Mandarin skills are a valuable bonus but not mandatory.

This role is fully remote and requires you to work in Asia time zones. Benefits are outlined in detail below.


NOBODY LIKES JOB HUNTING, BUT THERE’S A REASON WHY YOU’RE HERE...

Maybe you’re sick of office politics and layers of bureaucracy and crave the support of a team who’s got your back - without hidden agendas.

Maybe you’re overworked and underappreciated and want to be somewhere that prioritizes both your rest & output, and rewards you based on results rather than hours.

Or, maybe you’re just feeling stuck with your career and are looking for the right environment to excel and get to the next level.

Whatever your reasons, it’s exhausting and demoralizing to push back against a culture that doesn’t fit you.

We get it. We know how you feel.

That’s why we do things differently.

HOW ARE WE DIFFERENT?

Take a look at the short 2-minute video below. This is who we are as a company and team:
https://youtu.be/5PD5tHpfpHY

And these are our 7 core values:
https://www.vansburg.com/values

If you can relate to what we’re about, this could be an amazing opportunity for you.

IS THIS YOU?
We’re seeking a highly methodical Project/Executive Assistant who excels at meeting project timelines, coordinating with stakeholders, and handling repetitive daily follow-ups with patience and diligence.

We need someone who:

Is residing in Asia timezone.
Is methodical & detail-oriented in tracking progress and organizing tasks.
Excels at coordinating communication between stakeholders.
Possess patience and diligence in handling repetitive daily follow-ups.
Has experience working in project/executive assistant roles.
Has business-level English.
Comfortable with written and spoken Mandarin (this is a plus, but not required).
HERE’S WHAT THE ROLE INVOLVES:

Your primary objective is to enable the product design team leads and executives to focus on high-priority tasks and deliver results on time by taking charge of their miscellaneous responsibilities. To achieve this, we rely on you to:
Support Task Prioritization: Collaborate with product designers and project managers to categorize tasks by urgency and importance, ensuring smooth and efficient workflows.
Keep Tasks on Track: Monitor and follow up on assigned tasks to ensure the product design team meets deadlines and prioritizes urgent work effectively.
Facilitate Communication: Serve as the central communication hub, providing project updates, addressing challenges, and ensuring alignment among all stakeholders.
Maintain Accurate Records: Keep detailed and precise documentation of all design activities to promote transparency and accountability within the team.
Embrace Teamwork: Contribute to the company's growth by taking on additional responsibilities with enthusiasm, flexibility, and a proactive mindset.

WHO WE ARE & WHAT DRIVES US:
Vansburg is the parent company of several category-winning consumer product brands, including Manta Sleep.

You can find out more about our brands at: http://vansburg.com and http://mantasleep.com.

Here are the beliefs that drive everything we do:
We believe office politics are destructive, small-minded, and evil.
We believe in fostering cooperation rather than competition.
We believe in open and transparent communication.
We believe in showing appreciation and gratitude every day.
We believe the best ideas should win - not who the ideas came from.

Who better to describe our work culture than our team members? Here’s what some of them have to say:

“My favorite thing about working at Vansburg is the flexibility it offers. We have control over our projects, our learnings, and our work time, which is truly a blessing. ” - Daisy

“We are trusted to get our jobs done however we want to with no micromanagement. I believe this kind of autonomy is rooted in trust. Trust in us to get things done, and trust in knowing that we have the right person for the job.” - Lia

“A culture of mutual respect and safety - we're encouraged to share ideas freely and speak up when we have a different POV, and I think that's very healthy.” - Nadia

LET’S TALK DETAILS:
Role & compensation:

Hours: Full-time

Salary Range: Negotiable

Location: Anywhere within Asia / fully remote
You’ll need to work during Asia time zones, as that’s when our team members are online.

Benefits:

Freedom & Control Over Your Schedule. Not built for the 9 to 5? No problem - work when you’re at your best energetically.

Open & Transparent Workplace. Information is shared with everyone, and team members develop the courage to be honest with each other.

Ownership of Your Work & Creativity. Your team lead defines the objective and you figure out how to get there. No micromanagement.

No Office Politics. No Bureaucracy. Office politics are evil. We hate them as much as you do.

Training Resources & Continual Development. Want to take a course to level up? Let us know. Continual learning is a core focus for all team members.
EXCITED TO APPLY?

If so, we want to talk to you!

***Please ONLY apply using the link below:***

https://bit.ly/4genj4c