Executive Assistant

Qualifications
• Energetic, team player with a willingness to help others
• Excellent written and verbal communication skills
• Self-motivated, organized individual who can work independently with minimal supervision while multi-tasking and prioritizing work
• Demonstrate good judgment in selecting methods and techniques for solving problems and obtaining solutions
• Strong problem-solving skills with exceptional attention to detail and ability to prioritize tasks.
• Experience using Microsoft Office Suite, Sharepoint, Teams and Adobe Suite required
• Professional demeanor and the ability to handle confidential information with discretion
• Flexibility and adaptability to handle changing priorities
• 3-5 years of experience in an Executive Assistant or similar role preferred
• Bachelor’s degree in a relevant field preferred

Successful Candidate Attributes
• Values-driven, Positive, Team-oriented, Open to feedback & instruction
• Ensure all interactions embody the Federal Corporation Core Values.
• Invest in yourself through company supported products, and job-related training.
• Meet weekly with leadership to discuss projects and ideas
• Meet quarterly with leadership to discuss benchmarks, progress, and goals for the upcoming quarter.
• Believes in continuous improvements and wants to understand the “why”


Responsibilities
• Calendar Management: Efficiently manage and organize the executive team’s schedules, appointments, and meetings, including travel arrangements and accommodations. Come prepared to weekly check-in Executive meetings with agendas and needs for the week.
• Communication: Serve as the primary point of contact for internal and external stakeholders, managing emails, phone calls, and other correspondence on behalf of the executives.
• Meeting Coordination: Schedule and organize meetings, prepare meeting materials, and ensure all necessary resources are available for effective decision-making.
• Event Planning: Organize company events, conferences, and team-building activities as requested by the executive team.
• Travel Arrangements: Coordinate travel plans, itineraries, and logistics for executive teaUpgrade to see actual infombers and other teaUpgrade to see actual infombers, ensuring a smooth and hassle-free experience.
• Administrative Support: Assist with drafting and editing documents, reports, and presentations, as well as managing expense reports and maintaining accurate records.
• Project Management: Drive the planning and execution of various special projects and initiatives for the Executive Team. Track progress on key deliverables and ensure timely completion. Take ownership.
• Information Handling: Handle sensitive and confidential information with discretion and professionalism.
• Assume other duties as assigned