Executive/Virtual Assistant

ABOUT US
Hey! We're a boutique recruiting firm looking to hire an amazing Executive Assistant for our CEO.

We specialize in recruiting staff for Christian nonprofits and churches in the USA and Canada. You can visit our website to learn more: https://ministryhub.org/

MinistryHub has been serving churches and nonprofits for 5 years. We have seen consistent growth over that time…making this a great chance to join a company that is continuing to see steady expansion with every passing year!

Ultimately, we’re looking for someone awesome! We have a great, small team and really care for and invest in those we work with. We want someone who is hungry to grow and learn, believes in our mission, and wants to become a full-time member of our team. We're looking to find a rockstar who wants to be part of our team for many years to come!

CANDIDATES MUST...
- Have a thriving, vibrant Christian faith and be actively involved in a local church
- Be available/overlap with USA Eastern working hours (approximately 6am EST - 2pm EST)
- Have absolutely incredible written and spoken English skills
- Be a quick learner
- Be proactive, dependable and a high-achiever
- Be kind and genuinely care for people (as a recruitment firm PEOPLE are our business!)
- Be a team player who is always willing to help where needed
- Be able to balance both highly administrative tasks (e.g., data management) with highly relational tasks (e.g., empathetic email responses)

RESPONSIBILITIES INCLUDE…

Email Management/Filtering
- Sorting through emails, responding to inquiries, forwarding important emails, getting inbox to zero every day.

Data Entry
- Managing data, creating reports, organizing spreadsheets, importing/exporting files, updating candidate and client profiles, etc.

Calendar Management
- Helping coordinate the CEO's calendar with work and personal appointments. Scheduling meetings and updating the calendar with events.

Preparing Contracts
- Using customizable templates to create contracts for clients, Sending proposals, etc.

Project Management
- Research new initiatives and projects, assemble reports, monitor progress of tasks, complete various to-do's on the CEO's project list

Personal Outreach
- Follow up with potential clients, check in with connections of the CEO to stay in touch, email past clients and candidates to maintain personal connection/stay top of mind, etc.

Client and Candidate Management
- Check in with clients and respond to candidate inquiries, conduct outreach, send surveys to clients, etc.

Post Jobs
- Distribute job postings on job boards, social platforms and online career groups

BONUS POINTS IF…
- You’re comfortable speaking on the phone
- You have a creative eye and are able to create and schedule social media posts using Canva
- You have worked previously with CRM/ATS softwares

CANDIDATES SHOULD BE FAMILIAR WITH OR ABLE TO QUICKLY LEARN….
Google Suite (email, Google Drive, calendar, etc)
Loxo (our ATS / CRM)
LinkedIn, Facebook, Instagram, X
Excel
Canva
PandaDoc
Asana
Slack

WE PROVIDE…
- Competitive compensation paid every 2 weeks. Salary will depend on experience, education and English competence.
- Unlimited Paid Time Off...Enjoy both your National Holidays and many USA Holidays Off. Typically we close our offices for about 2 weeks and provide paid time off from Christmas until New Years. Enjoy taking birthdays, anniversaries, or other time off as needed
- Annual raises based on personal performance and company success
- Bonuses based on personal performance and company success
- A great, small-team environment that is supportive, collaborative and encouraging
- Regular Bible studies and prayer time together as a staff team
- Additional benefits will be coming soon as our company continues to grow

TO APPLY WE NEED 2 THINGS…
1. Please share your resume
2. Please provide a written cover letter that answers the following…
- Why do you think you’d be a great fit for this role?
- Tell us a bit about your Christian testimony and walk with Jesus. Please also describe any experience you have with churches or faith-based organizations.
- What is both your favorite and least favorite part of being an Admin/Executive/Virtual Assistant?