Virtual Executive Assistant (Mandarin-Speaking)

Location: Remote

Employment Type: Part-time (with potential for full-time)

About Us:
Xiaogua Chinese is an online platform dedicated to helping individuals master Mandarin through engaging and effective learning methods. We focus on delivering high-quality content, personalized learning experiences, and supporting students on their language-learning journey.
We are looking for a Virtual Executive Assistant who is fluent in Mandarin and English, highly organized, and capable of managing administrative and operational tasks with minimal supervision.

Responsibilities:
Administrative Support: Manage calendars, schedule meetings, and handle email correspondence efficiently.
Task Delegation & Follow-ups: Assist in organizing and prioritizing tasks, ensuring timely completion.
Document Management: Organize and maintain Google Drive, documents, spreadsheets, and presentations.
Communication: Act as a liaison, handling internal and external communications professionally.
Tech-Savvy Operations: Utilize tools like Google Suite, WhatsApp, DingTalk, and VPNs without needing additional training.
Social Media & Content Support (Bonus): Assist with video editing and social media management (if experienced).


Qualifications:
? Fluent in Mandarin & English (both written and spoken)
? Proven experience as an Executive Assistant, Virtual Assistant, or similar role
? Detail-oriented, reliable, and proactive with excellent organizational skills
? Tech-savvy—comfortable using tools like Google Drive, Docs, DingTalk, WhatsApp, and VPNs
? Strong communication skills—able to handle professional interactions effectively
? Not juggling multiple projects—seeking a dedicated assistant who can focus on this role
? Can start part-time with the potential to transition into full-time
? Bonus Skills: Experience with video editing and social media management is a plus!

Why Join Us?
- Remote work environment
- Opportunity to grow into a full-time role
- Work closely with an entrepreneurial and passionate team
- Be part of an impactful company helping people learn Mandarin

How to Apply:
If you meet the requirements and are excited about this opportunity, send your resume, and a short 1-2 min video (in Mandarin & English) answering the FIRST QUESTION.
1. Please describe your previous experience for the specific role you're applying for. *
2. What three words best describe you and why? *
3. What tools have you used for work? (Google Drive, Docs, Calendar, DingTalk, WhatsApp, VPNs, etc.) *
4. If I ask you to schedule a meeting in Google Calendar and invite multiple attendees, can you do it without guidance? *
5. From 1 - 10 would you rate your time management skills (10 being outstanding) *.
6. What are your top 3 values you look for in a company? *
7. If an urgent task is due in 2 hours but you face unexpected delays, how do you handle it? *
8. Do you get bored easily with repetitive tasks? *
9. Have you used CapCut before? (Not required)
10. Suggest one content idea for Xiaogua Chinese’s social media. (Not required)