Virtual Assistant for a Tech Startup CEO & a Creative Wellness Practitioner

We are seeking a proactive and adaptable Virtual Assistant to support both Anjan Katta (CEO of Daylight) and Olivia Frank in a mix of business and personal assisting. This role will involve a variety of tasks, including administrative support, scheduling, event coordination, research, and personal errands. The ideal candidate will be highly organized, tech-savvy, and capable of managing responsibilities across different areas, with the flexibility to adapt as needs evolve.

We are looking for someone who thrives in dynamic, creative environments, enjoys problem-solving, and is excited about supporting both an innovative tech company and a creative wellness practice. If you prefer predictable, repetitive tasks, this role may not be the best fit.

The Virtual Assistant will receive tasks from both Anjan and Olivia but will primarily check in with Olivia for feedback, adjustments to the communication system, and overall workflow improvements.


KEY RESPONSIBILITIES:

Administrative Support:
-Manage calendars, schedule appointments, and coordinate meetings for both Daylight and Olivia Frank.
-Handle email correspondence and organize digital files.
-Assist with document preparation, data entry, and reporting.

Event & Project Coordination:
-Support the planning and execution of events, workshops, and business initiatives.
-Research and coordinate logistics for in-person and virtual events.

Personal Assistance:
-Conduct online shopping and handle personal errands as needed.
-Arrange travel, accommodations, and manage reservations.

Research & Organization:
-Conduct industry research and compile useful insights.
-Organize and maintain databases or tracking systems for projects.

Social Media & Communication Support (not required, but a possibility):
-Assist in creating and scheduling content for social media.
-Monitor engagement and gather insights to improve online presence.


QUALIFICATIONS:

-Excellent organizational and project management skills.
-Fluent in English (written and verbal).
-Detail-oriented communication skills, i.e. asking clarifying questions if needed.
-Someone who reads carefully, has a sense of humor, and writes the word BLUE + their favorite childhood snack as the email subject header when emailing in / submitting a job application
-Proficiency in office software and project management tools for effective and efficient output, including working with AI. (Trello, Airtable, ChatGPT, Claude projects, Todoist, Gmail, etc)
-Ability to work independently and adapt to changing priorities.
-Interest in both technology and wellness sectors is a plus but not required.


WHY JOIN US?

Work in a dynamic role that blends business and personal assistance.
Opportunity to contribute to meaningful projects in both wellness and technology.
Flexible remote work environment with room for growth and role refinement.
Work with a small, tight-knit team that values creativity, genuine motivation, and a holistic and humanizing approach to work.


HOW TO APPLY:

If you're a resourceful and highly organized individual looking for a varied and evolving role, we'd love to hear from you. To apply, please submit:

1. A brief cover letter detailing your experience and what makes you an exceptional fit for this role.
2. A two sentence “TL;DR” version of your cover letter.
3. A 2-3 minute Loom recording showing your favorite workflow or research tools and examples of how you use them. (Ie screen record your screen with Loom as you walk us through your favorite / most proud / best workflows & productivity flows on your desktop computer. Bonus points if you make a second loom recording your best workflows on your mobile… could be how you manage to-dos, how you manage email, how you use AI tools, your favorite chrome extensions, your planning systems & tools, etc etc etc)
4. A photo of a creative art piece you completed (could be anything! We want to see your ability to express yourself and complete projects).


APPLICATION DEADLINE:

February 12th, 2025.