Virtual Assistant for Vortexx Construction & Design

Vortexx Construction & Design is seeking a dedicated and detail-oriented Virtual Assistant to support daily operational tasks across all departments. This role is vital for maintaining efficiency and organization in a fast-paced construction environment.

As a Virtual Assistant, you will collaborate closely with our team to ensure timely communication and follow-ups, streamline project coordination, and assist in critical tasks like reaching out to subcontractors and obtaining competitive bids for specific division line items.

If you have exceptional English proficiency, stellar organizational skills, and a passion for providing top-notch support, we would love to hear from you! (MUST have stable internet connection and MUST be able to work 8:00 AM - 5:00 PM CST)

Key Responsibilities

1. Communicate professionally with subcontractors to request bids on specific division line items.
2. Organize and track subcontractor responses and follow-ups.
3. Manage calendars, schedules, and task prioritization across various departments.
4. Prepare and maintain project documents, reports, and spreadsheets.
5. Assist in email management and correspondence for team members.
6. Conduct research and provide data to support project planning and decision-making.
7. Other administrative tasks as needed to support the team.

Requirements

1. English Proficiency: Must have excellent verbal and written communication skills.
2. Organization: Strong ability to prioritize, manage multiple tasks, and meet deadlines efficiently.
3. Technical Skills: Proficient in Microsoft Office Suite (Word, Excel) and project management tools (e.g., Trello, Asana).
4. Construction Knowledge (Preferred): Understanding of subcontractor bidding and division line items is a plus.
5. Work Ethic: Self-motivated, detail-oriented, and proactive in identifying and solving problems.
6. Available to work on (CST) time zone (8:00 AM - 5:00 PM CST)

Why Join Us?

Work with a leading company in commercial construction and design.
Opportunity to grow your skills and learn from experienced professionals.
Enjoy a flexible and supportive remote working environment.
Competitive compensation and performance-based bonuses.

How to Apply

Submit the following to be considered:

1. Your updated resume.
2. A brief cover letter outlining your relevant experience and why you're the perfect fit for this role.
3. Your favorite productivity tool and how it helps you stay organized.