VA/Medical practice assistant

About Us:
At Meira Waldman RD LLC, we specialize in delivering personalized nutrition counseling services. Our team of skilled dietitians empowers clients to achieve their health goals with evidence-based guidance. We are seeking a highly organized and proactive Virtual/Remote Medical Practice Manager to oversee the operational and administrative functions of our growing practice.

Key Responsibilities:

Administrative Operations:

Manage day-to-day operations, ensuring seamless coordination across all practice functions.
Oversee scheduling of client appointments, including managing dietitian availability and client preferences.
Monitor and manage client communications, including emails, inquiries, and follow-ups.
Financial Oversight:

Handle billing and invoicing for client services, ensuring accuracy and timeliness.
Coordinate with insurance companies for claims processing, verification, and reimbursement.
Monitor accounts receivable/payable and provide regular financial updates to leadership.
Human Resources & Team Management:

Serve as the primary point of contact for team members regarding operational issues.
Assist in onboarding new dietitians and maintaining staff schedules.
Organize and lead team meetings to discuss goals, updates, and best practices.
Compliance & Record Keeping:

Ensure all client records are securely maintained and comply with HIPAA regulations.
Maintain updated licensing and credentialing documentation for all practitioners.
Implement and enforce company policies and procedures.
Technology & Process Optimization:

Oversee the use of practice management software, including EHR systems, to optimize efficiency.
Identify and implement tools or workflows to streamline administrative processes.
Troubleshoot basic tech issues or coordinate with IT support as needed.
Qualifications:

Proven experience in medical practice management or healthcare administration (virtual experience preferred).
Strong understanding of billing and insurance processes in the healthcare industry.
Excellent organizational and time management skills with the ability to multitask effectively.
Proficiency in practice management software, scheduling tools, and basic accounting systems.
Knowledge of HIPAA regulations and commitment to client confidentiality.
Exceptional communication skills, both written and verbal.
Ability to work independently in a remote environment while maintaining accountability.
Preferred Skills:

Familiarity with nutrition or dietetics practices is a plus.
Experience managing a remote team is highly desirable.
Compensation and Benefits:

Competitive hourly rate or salary based on experience and qualifications.
Flexible schedule to support work-life balance.
Opportunity to contribute to a mission-driven organization focused on health and wellness.
How to Apply:
Please submit your resume and a cover letter detailing your relevant experience and interest in the position to [Insert Email Address].

Join Us:
If you're a proactive and detail-oriented professional looking to make an impact in a healthcare setting, we’d love to hear from you! Help us continue delivering exceptional care to our clients while supporting the growth and efficiency of our practice.