Senior Executive Assistant

Executive Assistant Position - New York City
About Us
We are a dynamic, growing New York City-based company seeking a highly organized Executive Assistant to support our senior leadership team. Our fast-paced environment requires someone who can maintain exceptional organizational systems and ensure smooth operations at the executive level.
Position Overview
We are seeking an experienced Executive Assistant who will be responsible for comprehensive administrative support, calendar management, and operational coordination for multiple executives. The ideal candidate will be proactive, detail-oriented, and skilled at managing competing priorities while maintaining discretion with confidential information.
Key Responsibilities
1. Manage complex calendars, including scheduling meetings, and ensuring executives are prepared for all appointments
2. Organize and maintain digital and physical filing systems, ensuring quick access to critical documents and information
3. Handle sensitive communications with internal teams, external partners, and high-profile clients
4. Coordinate teaUpgrade to see actual infoetings, meetings with clients, and executive-level meetings
5. Act as a liaison between executives and other departments, ensuring clear communication and follow-through on initiatives
6. Manage multiple inbox communications and prioritize urgent matters appropriately
7. Create and maintain standard operating procedures for administrative processes
8. Prepare and edit correspondence, presentations, and reports
9. Track and follow up on action items froUpgrade to see actual infoetings to ensure completion
10. Manage special projects as assigned by the executive team
Required Qualifications
1. Bachelor's degree in Business Administration or related field
2. Minimum 5 years of experience as an Executive Assistant, preferably in a corporate environment
3. Exceptional organizational skills with demonstrated ability to manage multiple priorities
4. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
5. Outstanding written and verbal communication skills
6. Proven track record of maintaining confidentiality and exercising discretion
7. Experience with calendar management for multiple executives
Preferred Qualifications
1. Experience with project management software (Upgrade to see actual info, Asana, or similar)
2. Knowledge of business operations and corporate governance
3. Experience in meeting and event planning
4. Proficiency in virtual meeting platforms (Zoom, Teams, WebEx)
Required Skills & Attributes
• Exceptional attention to detail
• Strong problem-solving abilities
• Excellent time management skills
• Professional demeanor and executive presence
• Ability to work independently and take initiative
• Flexibility to adapt to changing priorities
• Strong interpersonal skills and emotional intelligence