Sales Admin Assistant

We are searching for a versatile, go-getter who can juggle multiple tasks like a true "jack-of-all-trades"! As the Sales Admin Assistant, you’ll be the mastermind behind keeping the client’s email, calendar, and appointments running smoothly — all while staying ahead of the game.

You’ll play a key part in managing important client communications, scheduling, and ensuring everything runs like clockwork. If you thrive in a dynamic environment, are a master at organization, and love taking on new challenges, this role is perfect for you. This is your chance to shine as the backbone of the team and make a real impact!

What’s in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

Commission Structure! Wanna get creative with what you can earn?? The sky's the limit!
Growth Journey: Chart your own growth path based on what truly matters to you (we want to hear what makes YOU tick).
Endless Opportunities: Long-term growth potential where your career knows no bounds.
Leadership Potential: Lead the charge! Once you’ve mastered this role, there’s potential to run a sales team.
Make a Difference: Engage in philanthropic ventures that make an impact and shape a better world.
Fair Rewards: You’ll be rewarded fairly for the hard work you put in.
Collaborative Culture: Join a team that values open communication and mutual support.
Fast Growth: Be part of a business that’s moving quickly and growing fast!
Freedom to Choose: Help business owners streamline tasks and choose what they truly want to focus on.
Value-driven: Work with a company that’s all about integrity, growth, and making an impact.

This opportunity is ideal for someone who thrives on unlocking their potential, embraces fair rewards and growth conversations, dreams of leading and making a difference, and envisions a future filled with both personal and philanthropic success!


Your responsibilities include:

Appointment Scheduling and Follow-Up:
>Arrange and manage both in-person and virtual appointments for the client, providing timely reminders
>Organize follow-ups with existing clients to ensure ongoing engagement and relationship-building


Meeting Documentation:
>Take detailed and relevant notes during meetings, capturing key points and action items for future reference


File and Document Organization:
>Maintain accurate and organized files related to projects, clients, and subcontractors


Subcontractor Coordination:
>Oversee subcontractor onboarding, including managing agreement signings, insurance verification, and project folder updates
>Process subcontractor draw requests, ensuring proper documentation and filing


CRM and Data Maintenance:
>Regularly update the CRM with accurate lead and client information
>Aggregate data into spreadsheets and opportunity trackers, ensuring data accuracy for effective reporting and analysis


Lead Follow-Up and Relationship Nurturing:
>Conduct ongoing follow-up with leads to foster relationships and maintain engagement with clients


Social Media Posting and Updates (nice-to-have):
>Support posting on social media channels and updating the website as needed, aligning with current client campaigns and branding


Advanced Responsibilities/Growth Opportunity:
Lead Generation and Appointment Setting:
>Conduct cold outreach to a targeted list of 6,000 contractors in Arizona, aiming to transition cold leads into warm prospects
>Schedule initial meetings and assess client needs, including understanding current processes and setting goals


Proposal and Value Proposition Development:
.Create and deliver proposals that effectively communicate service value and address client-specific needs and objectives



Email Management:
>Manage and prioritize client email communications, with a pathway to develop full responsibility for correspondence organization

Perks:

>13th Month Bonus (Wild right?! )
>Permanent work-from-home / remote set-up
>Health insurance
>Dental insurance
>Mental health insurance
>Great starting salary
>Growth opportunity
>Performance-based raises
>Prizes and bonuses

Specifics:


Time
>Full-time, PST/MST time zone
>This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
>Attire - business casual when in meetings
>Professional setup (Pains me I actually need to write this down… )
>Clean background
>Good camera
>Good microphone
>Strong wifi

Tech Stack
>Zoho Suite
>Microsoft Suite (PowerPoint, Excel, Word, Teams, Outlook)
>HubSpot
>EOS One (nice-to-have)
>PDF Editing Tools

Compensation
>$9.6k-$14.4k/yr


For interested applicants, please send your updated resume to nolascobree@gmail.com with the subject line: "SALES ADMIN ASSISTANT"
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