Remote Accounts / Admin Executive

*Accounts/Admin Role Job Description*

*** MUST HAVE PRIOR WORKING EXPERIENCE IN A SINGAPORE COMPANY***

*Key Responsibilities*

#### *Accounting Duties*
- Manage accounts payable (AP) and accounts receivable (AR), including processing invoices, payments, and tracking outstanding balances.
- Reconcile financial statements, including bank statements, to ensure accuracy and resolve discrepancies.
- Prepare and issue invoices to customers for products or services rendered.
- Monitor and follow up on overdue payments to ensure timely collections.
- Maintain updated financial records in accounting software and spreadsheets.
- Assist in preparing monthly financial reports, budgets, and cash flow statements.

#### *Administrative Duties*
- Oversee general office administration, including procurement of office supplies and maintaining office equipment.
- Coordinate with external vendors for services such as IT support or maintenance.
- Provide support to management by preparing reports, scheduling meetings, and handling correspondence.

#### *Order Taking & Service Coordination*
- Assist in processing customer orders accurately and efficiently.
- Coordinate service schedules to ensure timely delivery or execution of services.
- Act as a liaison between customers and the operations team to address service-related issues.
- Maintain clear communication with customers regarding order status or changes.

#### *Invoicing Support*
- Prepare, send, and store invoices for all transactions.
- Reconcile customer payments with bank statements to ensure accuracy.
- Track outstanding payments and follow up with clients when necessary.

#### *General Support*
- Provide backup support for other administrative staff during their absence by managing their tasks effectively.
- Respond to internal and external inquiries related to accounting, administrative matters, or customer orders.

### *Skills & Qualifications*
- Proven experience in an Accounts/Admin role or similar position.
- Strong knowledge of bookkeeping procedures and accounting software (Xero).
- Advanced proficiency in Excel (e.g., financial formulas, creating spreadsheets).
- Excellent organizational skills with strong attention to detail.
- Ability to identify numerical errors and resolve discrepancies efficiently.
- Strong communication skills for liaising with clients, vendors, and internal teams.

### *Preferred Qualifications*
- Bachelor’s degree in Accounting, Finance, or a related field is advantageous but not mandatory if relevant experience is demonstrated.
- Experience in service coordination or customer order management is a plus.