Real Estate Executive Assistant

*Job Title
Title: Real Estate Executive Assistant

*Schedule
1 Shift Available
11 am to 8pm Pacific Standard Time (PST) (with 1 hr lunch break)

*Job Description
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support two growing companies: a property management company and a real estate investment company. This is a unique role that will require you to split your time equally, working four hours each day for the property management company and four hours for the real estate investment company. You will be an essential part of the team, managing daily operations, supporting executives, and ensuring seamless coordination between both companies.

*Responsibilities include:

*Property Management Company (4 hours/day):
Assist in coordinating schedules, meetings, and calls for the executive team..
Manage internal communications with the team, including VAs, cleaners, and maintenance staff.
Assist with booking and managing appointments.
Oversee general administrative tasks such as email management, document organization, and property reports.
Track and organize executive property management tasks and follow up on open items.
Handle miscellaneous property management-related tasks as needed.

*Real Estate Investment Company (4 hours/day):
Manage and track real estate transactions, timelines, and related documentation.
Support investor relations by preparing reports, scheduling meetings, and assisting in follow-ups.
Assist with market research, property analysis, and data entry.
Coordinate communication between contractors, agents, and other stakeholders in the investment process.
Prepare documents for closings, acquisitions, and other real estate-related activities.
Handle administrative duties such as filing, email management, and calendar management for executives.



Other Admin Tasks
Complete miscellaneous special projects and tasks as required.
Research and due diligence on topics relating to the business and create short reports to present to owners.

*What We are Looking for
Must have great social intelligence and be able to interact with several personalities.
Must be resourceful.
Be able to be focused throughout the whole shift since it's a fast paced job position.
Must be able to finish tasks in a fast and speedy manner.
Must have common sense and critical thinking skills.
Motivated self-starter with a positive can-do attitude and high level of personal integrity and business ethics who drives in a collaborative team environment.
Desire to grow with a growing start up company.

*Education and Experience
A minimum of a College Degree
4 years of Real Estate experience
2 years of Virtual Assistant experience
4 years of Executive Assistant experience

*Required Skills & Other Requirements
Customer Service Skills/Communication
Typing Speed: 60 WPM
Fast Internet & Fast computer
Proficiency with Microsoft Office, Google Workspace, and project management tools
Additional Monitor (preferred)
Quiet Work Space
Knowledgeable and able to use AI Language Models such as ChatGPT
Must be willing to work under a Time Tracker - Time Doctor

*Bonus Experience
Management/Supervisor Experience

*How to apply:
Send the following to apply@kairosva.io
Resume
Audio: Please record yourself on your phone and let us know who you are and why we should hire you. Put the recording in a dropbox link or something similar and send it to our email.
Subject line on the email: “[Job position] - (Last name, first name)
When applying for this job position, please let me know who the Prime Minister of London is at the END of the email.

*Wage: Entry Level Wage - $4.50/hr - $5/hr based on experience
Wages grow in tandem with skill acquisition and proficiency, allowing individuals to assume greater responsibilities as their expertise develops.
Year end bonus available based on performance (after 1 year)


Type of Employment: Full-time
ID Proof: 60
Keywords: Executive Assistant, Real Estate, Property Management, Investment