ROCKSTAR Executive Assistant

Rocket Lister is the industry leading real estate photography and marketing company in the Phoenix market. We proudly support thousands of real estate professionals with high quality support services, empowering them to achieve greater success.
Thanks to our talented team and proven results, we’re excited to expand! We are now in search for a Rockstar Executive Assistant!

The right fit will be:
> Excellent at verbal, written and interpersonal communication
> Solution oriented
> Empathetic
> Comfortable in a fast paced environment
> Well organized
> Ready to contribute to a winning team
Must have Computer with reliable Internet
> 2+ years experience with Executive Assistant role

Administrative Support
>Email Management: Monitor, prioritize, and respond to emails on your behalf. Flag important emails for your attention.
>Calendar Management: Schedule and manage appointments, meetings, and personal events. Resolve scheduling conflicts.
>Travel Coordination: Book flights, accommodations, and transportation for business trips.
>Document Preparation: Create, format, and proofread documents, reports, and presentations.
>Meeting Preparation: Prepare agendas, take meeting minutes, and follow up on action items.
Customer and Client Relations
>Customer Inquiries: Assist with responding to client emails or inquiries when needed.
>CRM Updates: Maintain and update customer details in your internal dashboard or CRM system.
>Customer Follow-ups: Ensure timely follow-ups on outstanding tasks, projects, or feedback.
Operations Support
>Task Delegation: Assign tasks in Asana (or your preferred project management tool) to relevant teaUpgrade to see actual infombers.
>Process Oversight: Monitor task progress and ensure deadlines are being met.
>Vendor Management: Liaise with third-party vendors and partners for ongoing projects or services.
Reporting and Data Management
>KPI Tracking: Compile and analyze performance metrics (e.g., efficiency, quality, and customer experience) for your review.
>Weekly/Monthly Reports: Summarize key data and provide insights for strategic decision-making.
>Financial Record Keeping: Monitor expense reports, credit card transactions, and payroll summaries.
Marketing Assistance
>Content Proofreading: Review marketing materials, such as flyers, emails, and website content.
>Social Media Management: Assist in scheduling and posting content, responding to messages, and tracking engagement metrics.
>Affiliate Program Support: Track affiliate program progress and communicate with participants.
Project Management
>Project Coordination: Oversee specific initiatives or projects, ensuring timelines are met and deliverables are on track.
>Process Documentation: Create and maintain documentation of standard operating procedures (SOPs).
>Research: Conduct market research or gather information to support business decisions.
Personal Support
>Personal Scheduling: Coordinate family and personal appointments, such as doctor visits or school events. Travel
>Gift and Event Planning: Research and arrange gifts, plan events, or book activities for personal occasions.
>Personal Finance Assistance: Track personal expenses or assist with financial planning tasks.
>Internal Team Coordination
Team Communication: Act as a point of contact for your team to relay messages or coordinate meetings.
>Special Projects
>Software Implementation: Assist with rolling out new tools like Twilio or project management updates.
>Process Improvement: Identify and suggest improvements in operational workflows.
>Client Feedback: Gather and organize customer feedback for product or service improvements.

MUST BE Proficient in:
>ASANA
>Google sheets or Excel
>Gmail
>C2 Level English Proficiency

Only applicants who submits a video introduction will be entertained. 15 AP required.