Project Coordinator | Administrative Assistant

About Black Compass Digital:

Join us at Black Compass Digital, a dynamic and rapidly expanding digital marketing agency managing over $25 million in annual advertising revenue. We are dedicated to nurturing top-tier talent and embarking on a journey of growth and innovation together. Our team values a positive attitude and a commitment to excellence, with mandatory experience to help us achieve our ambitious goals.

The Role:

This is a full-time position, requiring 40 hours per week, from 9 a.m. to 5 p.m. EST (Eastern Standard Time).

We are seeking a highly organized and motivated Project Coordinator to join our team. The Project Coordinator will play a crucial role in managing and overseeing various digital marketing and technology projects, ensuring they are completed on time, within scope, and within budget. The ideal candidate will possess excellent communication and problem-solving skills and have a passion for digital innovation.

Key Responsibilities:

Project Planning and Management:

- Assist in the development of project plans, timelines and milestones.
- Coordinate project activities, resources and information.
- Ensure all projects are delivered on time and within budget.
- Monitor and track project progress, addressing any issues or delays promptly.

Communication and Collaboration:

- Serve as the primary point of contact for project stakeholders.
- Facilitate effective communication between team members and clients
- Schedule and organize meetings, prepare agendas and take detailed notes.
- Provide regular updates and reports to senior management.

Marketing Operations and Full Stack Development:

- Coordinate and oversee digital marketing operations to ensure alignment with project goals.
- Collaborate with marketing teams to implement effective strategies and campaigns.
- Support full stack development projects, understanding both front-end and back-end requirements.
- Work closely with developers to ensure technical specifications are met.

Tools:

- Utilize ClickUp and Teamwork.com for project management and collaboration.
- Maintain and update project documentation and records within these tools.
- Ensure team members are trained and proficient in using these platforms.
- Problem Solving and Support:
- Identify and resolve project-related issues
- Provide support to team members
- Conduct post-project evaluations to identify areas for improvement and implement necessary changes.

Qualifications:


- Proven experience in project coordination, preferably in digital marketing and technology.
- Familiarity with marketing operations and full stack development.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in project management tools
- A Bachelor's degree in Project Management, Marketing, Computer Science, or a related field is not required but is considered an asset.


Benefits:
-5 days of paid vacation
-Paid time off for all national public holidays
-Company events with free dinner
-Flexible hours

Application Instructions:

Section 1:

1. Please confirm your understanding by inserting "BCD" into your subject line response.

2. Confirm in the first sentence of your email body that you are willing to take a 40-60 minute test.

3. Provide your resume.

Please include responses to the following questions in your application:

Project Management Scenario:
We have a project with a budget of $100,000 and a deadline of 6 months. If the project is currently 3 months in and only 40% completed, describe your thought process in 300 words on how you would approach ensuring the project is completed on time and within budget.

Resource Allocation:
How do you handle resource allocation when multiple projects are running concurrently and have overlapping resource requirements? Provide a detailed approach.

Risk Management:
Today is Monday. You have identified a potential risk that could delay your project by a week if not addressed. Describe the steps you would take to mitigate this risk by Friday.