Part time Home-based / Remote / Work from home Executive Assistant (Night Shift)

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support a small business owner with both professional and personal tasks. This is a part-time, night shift position, ideal for someone who excels in priority management, financial tracking, and organization.

Key Responsibilities:

1. Priority Management:
• Assist in prioritizing tasks for the week, month, and upcoming months.
• Conduct a Sunday evening check-in to plan the week.
• Use Upgrade to see actual info to manage and track tasks efficiently.

2. Financial Management:
• Manage budgeting, bill payments, and personal expense tracking.
• Regularly review expenses to maximize the use of FSA (Flexible Spending Account) money.

3. Project Management:
• Document home improvement projects and other long-term improvements.
• Maintain accurate records and track project progress.

4. Calendar Management:
• Schedule family appointments, sports activities, and personal events.
• Coordinate meetings, appointments, and reminders to ensure efficient time management.

5. Travel Planning:
• Arrange travel itineraries, including booking flights and accommodations.
• Ensure all travel details are organized and easily accessible.

6. Light Bookkeeping:
• Manage accounts, track expenses, and prepare financial reports.
• Help the business owner analyze financial data to make informed decisions.

7. Organization:
• Maintain files, documents, and records in an organized and easily accessible manner.
• Implement efficient document management systems.


Qualifications:
• Proven experience as an Executive Assistant or similar role.
• Proficiency with Upgrade to see actual info, financial management tools, and Google Workspace.
• Excellent organizational and time management skills.
• Strong attention to detail and the ability to handle multiple tasks simultaneously.
• Reliable and proactive with strong problem-solving abilities.
• Strong communication skills and ability to work independently during night shift hours.