Part-Time Virtual Assistant + HighLevel Support

Job Description: Part-Time Virtual Assistant + HighLevel Support

Time Commitment: Part-time, flexible hours, approximately 15-20 hours per week.

Position Overview:
We are seeking a highly organized and proactive Virtual Assistant (VA) to support our team part-time. This individual will assist with daily operational tasks, direct message (DM) outreach, social media content creation, appointment scheduling and follow-up, standard operating procedure (SOP) creation, and general task management.

Responsibilities:

DM Outreach:
Identify, connect with, and engage prospects or leads via direct messaging platforms (Instagram, Facebook, LinkedIn, etc.).
Qualify prospects and book appointments with interested leads.

Appointment Management:
Schedule, reschedule, and confirm appointments using calendars like Google Calendar or similar tools.
Send appointment reminders to minimize cancellations or no-shows.

Appointment Follow-up:
Send follow-up messages or emails post-appointment to maintain communication and nurture leads.

Social Media Content Creation:
Develop, schedule, and post engaging social media content aligned with brand voice and strategy.
Repurpose content across multiple platforms.

Standard Operating Procedures (SOPs):
Document and create detailed SOPs to streamline internal processes and workflows.
Regularly review and update SOPs as necessary.

Task Management:
Manage and prioritize tasks using project management tools (Trello, ClickUp, Upgrade to see actual info, etc.).
Ensure deadlines are met and progress updates are communicated clearly.

Additional Potential Responsibilities:
Inbox and email management
Customer support and query handling
CRM management and data entry
Lead list research and database building
Conducting market research and competitive analysis
Preparing reports or presentations
Basic graphic design tasks using Canva
Basic website or landing page updates (no-code tools)

Requirements:
Proven experience as a Virtual Assistant or similar role
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Familiarity with social media platforms and scheduling tools
Ability to multitask and manage time effectively
Proficiency with digital tools: Google Suite, project management software, CRM systems, Canva, etc.
Reliable internet connection and ability to work remotely

Preferred Experience:
Experience in digital marketing or sales outreach
Familiarity with automation tools (Zapier, GoHighLevel)
Basic graphic design or video editing skills