Office Manager -Commercial Real Estate

Position Overview:
We are seeking a highly organized, detail-oriented Virtual Office Manager to support our commercial real estate brokerage. This role is essential in managing the transaction process, ensuring smooth operations, and taking administrative tasks off our agents' plates so they can focus on client relationships and lead generation.
The ideal candidate will have strong English communication skills, be proficient in AppFolio, Excel, Word, DocuSign, ScribeHow, Costar, Crexi, and website management. Prior experience in bookkeeping, contract review, and commercial real estate transactions is a plus but not required.
Key Responsibilities:
? Transaction Management & Office Support
• Schedule photographers, order signage, and coordinate listing preparations.
• Verify that all required transaction documents are correctly filed online.
• Organize and maintain our online system to ensure efficiency and compliance.
• Track customers through the sales process, ensuring smooth handoffs between stages.
? Technology & Software Management
• Manage and update AppFolio, Costar, Crexi, DocuSign, ScribeHow, and our website.
• Maintain transaction records and data organization in Excel and Word.
• Assist with document preparation and contract management as needed.
? Agent Support & Team Coordination
• Act as the go-to resource for agents, handling administrative tasks so they can focus on sales.
• Participate in a mandatory daily virtual huddle to align on priorities and updates.
• Coordinate with third-party vendors (photographers, sign companies, marketing teams).
Preferred Qualifications:
? Strong English communication skills (written and verbal).
? Highly organized, detail-oriented, and proactive in problem-solving.
? Ability to multitask and prioritize in a fast-paced real estate environment.
? Nice-to-Have Skills:
• Experience with AppFolio, bookkeeping, or contract review.
• When replying to this job put “White Glove 2224” in the subject
• Prior experience in commercial real estate or transaction coordination.
Work Environment & Expectations:
???? 100% Virtual Position – Work from anywhere!
? Daily Virtual Huddle – Mandatory morning check-in with the team.
???? Flexible & Team-Oriented – Adaptability and a team-player mindset are key.