Marketing & Sales Operations Assistant (Full-Time, Remote – Eastern Time Hours)

Marketing & Sales Operations Assistant
(Full-Time, Remote – Eastern Time Hours)

Company: Podcast Your Brand (Visit us: podcastyourbrand.co)

About Us:
Podcast Your Brand is a leading podcast agency helping B2B companies create profitable podcasts that drive visibility, credibility, and sales. We empower proven entrepreneurs, experts and thought leaders to own their narrative, dominate their industry, and scale through our profitable podcast process.


Our company is growing rapidly — and we’re looking for someone who wants to grow with us.


We’re not just hiring an executive assistant. We’re hiring a Marketing & Sales Operator who’s eager to play a key role in our Upgrade to see actual infontum.


You’ll support the Founder directly, keep the sales and marketing engines running, and help us organize and scale what’s working. This is a fast-paced, highly strategic role for someone who thrives in remote teams and wants to step into a true right-hand position.


This is a high-impact role, ideal for someone who thrives in a fast-paced, remote environment, understands the nuances of sales pipelines, and basic marketing campaigns and can build strong relationships with anyone. If you have a proven track record in sales, client management, or executive assistance, this role is for you.


Is this you? If so, this might be the perfect position for you.


What You’ll Own:
This isn’t your typical EA role. You’ll own key workflows in sales, marketing, and executive operations — while helping the CEO buy back their time and focus on growth.


This is a sample of what you will be responsible for. The list will change and adjust as the team grows and playbooks and systems are put in place.



Daily Responsibilities:
Move forward at least 3 meaningful sales or marketing conversations on social media platforms
Leave insightful comments or outreach messages on 5+ high-value profiles/day
Keep CRM and sales dashboard organized and up-to-date
Monitor and organize the CEO’s inbox; flag urgent messages and delegate appropriately
Keep the calendar clean and conflict-free


Weekly Responsibilities:
Reach out and coordinate podcast interviews for the CEO to be featured on (Guest Booking)
Review client folders and clean up digital assets/files
Draft and schedule 2x marketing newsletters (with guidance/templates from our team)
Collaborate with our media buyer to review ad performance + marketing KPIs
Gather and prepare content for client case studies
Send contracts, proposals, and onboarding material to ready-to-buy prospects
Light prospecting to re-engage warm or cold leads

Quarterly Responsibilities:
Research industry events, conferences, and summits (especially in financial, legal, insurance, and B2B services)
Plan travel and logistics (including creative “travel hacking” strategies)
Help prep for quarterly planning, reviews, and team updates


Admin & Operational Tasks:
Pay bills, submit credit card statements, and coordinate with the bookkeeper
Ensure metrics and dashboards are prepped for CEO visibility
Document systems and create SOPs/playbooks using trainings that we will provide
Own and improve internal workflows as we scale


What We’re Looking For:
You’re organized, proactive, and sharp — and you’re not just checking off boxes. You’re asking: “How can I make this more efficient?” or “What’s missing that would make this even better?”



Must-Have Experience:
3+ years as a sales assistant, executive assistant, or marketing operations coordinator
3+ years as an executive assistant for a busy / growing CEO.
Ideally, you have worked with other growing agencies and directly with the CEO
Familiarity with CRMs (ActiveCampaign, GoHighLevel, or similar) and project tools (like Upgrade to see actual info or ClickUp)
Comfortable working remotely across tools like Google Workspace, Slack, and Loom
Excellent written and verbal communication in English (you’ll be communicating with CEOs, clients, and prospects on behalf of our CEO)
a genuine curiosity in using AI and AI tools
Strong organizational skills — you keep things from slipping through the cracks
Able to work Eastern Time hours (at least 6–8 hours overlap daily)
hungry to learn and execute and document what works




Bonus (but not required)
Experience with producing podcasts, listening to podcasts is good enough
Background in digital marketing and paid ads

What we offer:

Competitive Monthly Pay: $1,300–$1,600 USD/month, based on experience and qualifications.
Full-time position with BONUS: This is a full-time position so we need this to be your biggest and primary priority from a work stand-point. Give us your best and we can work to give you bonuses along the way for helping the company hit our goals.
Flexible Schedule: Work remotely with autonomy, as long as you’re available during core Eastern Time Zone hours for meetings and calls.
Professional + Operations Development: We’ll invest in your growth with training opportunities in sales, executive assistance, operation management and personal development.
Long-Term Growth: We are looking for a teaUpgrade to see actual infomber who can grow with us and play an increasingly integral role in our day to day operations and sales/marketing depts.
Collaborative Team Culture: Work directly with our CEO and a team dedicated to excellence and innovation in the podcasting industry. For the right person, potential travel could be involved as the CEO travels a lot for business.


Why This Role Rocks:
This isn’t a “behind-the-scenes” assistant gig — this is a seat at the table. You’ll be working closely with the Founder, shaping how our company grows, and getting better every single month.

If you’ve ever wanted to grow into a Chief of Staff, Marketing Manager, or Ops Lead — this is your stepping stone.

Our Culture and Values:

At Podcast Your Brand, we believe in fostering a culture of excellence, accountability, and creativity. We align ourselves with the following principles:

The Four Agreements:
Be impeccable with your word.
Don’t take anything personally.
Don’t make assumptions.
Always do your best.


The Four Referability Habits:
Show up on time.
Do what you say.
Finish what you start.
Say please and thank you.


Core Values:
Take radical responsibility and be accountable.
Everything is figure-out-able.
Create wow factors and Upgrade to see actual infonts.
Do what it takes to win—for us and our clients.
How to Apply:
If you’re a skilled and experienced Sales Executive Assistant ready to make an impact, we’d love to hear from you!
To apply, please fill out this form: Upgrade to see actual info
After, please email Upgrade to see actual info
In the subject line please write “Hi, I’m YOUR NAME from (insert your city/town) & I’m interested in the Marketing & Sales Operations Executive Assistant.”

In the body, please write a 14-sentence email including:

Two (2) sentences in black font - opening salutation that says: ” My name is _____. I’m from ____ and I’d like to apply for this role”
Paragraph #1: Experience(s) you’ve had that you can apply to this job. (blue font, Sans Serif, 3 sentences)
Paragraph #2: Experience(s) you have had in the past in sales support and/or as an executive assistant (green font, Verdana, 3 sentences)
Paragraph #3: Pick one bullet point in the culture/values category and write why it resonates with you. (red font, Garamond, 3 sentences)
Two (2) sentences in black font - why we should pick you for the next phase + a closing salutation including your availability for a call.

Read full doc here:
Upgrade to see actual info