Invoicing Manager

Personal Appearance and conduct
Ensure your own appearance and that of your staff is tidy.
Ensure all staff on site conduct themselves in a professional manner, no swearing in front of client, Project Managers, Insurers, Architects or Engineers.
Be polite and courteous to all people no matter what pressure you come under yourself.


Staff Work Hours and Breaks
Start times may vary in accordance with Duties involved onsite, general site Hours are from 7.30am to 5pm Monday to Thursday and 7.30am to 4pm Friday.
Make sure you take regular, quality, rest breaks in your working day.
IB is legally obliged to allow a minimum of two paid 10-minute rest breaks and one unpaid 30-minute meal break if the work period is six to eight hours long.
Consider extra rest breaks if the work is demanding.
DO NOT skip breaks in order to leave early as this leads to increased fatigue which creates more hazards. Having a full break is at your own discretion.

Job Brief:
We are looking for a reliable Invoicing Manager.
You will undertake invoice administrative tasks, as well as ensure the rest of the staff has adequate support to work efficiently.
The tasks will include bookkeeping and assistance to the Executive team. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
The invoicing manager ensures smooth running of our company’s accounts payables and accounts receivables and contributes in driving sustainable growth.


Responsibilities
Invoice Manager

Accounts
? Run creditors direct credit schedule, obtain payment authorisation, and ensure payments are made on time. (including monthly credit card payments and Director personal accounts)
? Process all creditors’ invoices against GL, including receipt of invoice, obtaining authorisation.
? All unpaid Debtors invoices are followed up for payment, including calling the client to discuss payment of invoices, or payment options.
? List any debt remained unpaid
? File all Creditors invoices and employee expenses/Receipts
? Manage Website/Sales
? Assist budget/cashflow forecast each financial year – Update where required
? Run budget reporting monthly & Identify cost centres outside of the budget and why
? Arrange refunds where required
? Liaise with company accountant for any queries and end of year closure of accounts
? Gather new employee info and liaise with bookkeeper to have them set up for payroll Sales
? Coordinate the filing of documents (physical and electronic) on behalf of the Director/ Company and their team
? Raise all sales invoices/credits/Repeating
? Take customer payments via Credit Card
? New client audit (contracts signed and returned; payments taken)
? Arrange customer account to be closed