Invoicing Manager

We're looking for a superstar to become our Real Estate VA!

We're part of a fast-growing, team expanding company that builds new custom homes for professional doctors, lawyers, and small business owners in McAllen, TX.

We're looking for the best person available to join our growing team (We just hired another person in this role, but need more!) and are happy to negotiate on salary to find them!

We offer...

- Flexible working time meaning you can work whenever you want or need as long as you hit some very specific metrics (replies within 24 hrs to our members etc)...
- Your birthday is a paid holiday...
- All local holidays and our U.S. Christmas and New Year time off as well as paid holidays...
- Training & support for your growth and development 2x per week... - A learning and training budget to help you with personal development...
- The ability to grow into managing a team if needed and you want to...
- Annual bonuses based on performance...
- Can work from home...
- Annual team retreats to work on personal development, systems and building your own business inside our business...
You will be working within our emails, Facebook group & Messenger and attending our weekly team meetings on Zoom.

This is a PART-TIME role and requires some key skills...

You Will...

- Have exceptional written English skills rarely make spelling mistakes...
- Great attention to detail in everything you do...
- Strive to improve processes and the way we do things as you will be in charge of this area and need to OWN IT...
- Have the confidence to speak up and report back to the team on where the members are at and what needs to happen with them...
- You can use email, Facebook and instant messaging apps along with excel and google sheet and know of or understand how to use Houzz Pro (CRM)...

If this sounds like you and you want to learn more and kick start your career, or revive a stalling one then get in touch…
If you want to set yourself up for an incredible 2025 and make this year the best year yet then apply by emailing us with the subject line "Fish & Chips", and tell us, in 200 words, why you would be a great fit for our company.

This subject line is how we'll identify our next round of applicants and begin our interview process.

Job Description and Objectives

Personal Appearance and conduct
Ensure your own appearance and that of your staff is tidy.
Ensure all staff on site conduct themselves in a professional manner, no swearing in front of client, Project Managers, Insurers, Architects or Engineers.
Be polite and courteous to all people no matter what pressure you come under yourself.


Staff Work Hours and Breaks
Start times may vary in accordance with Duties involved onsite, general site Hours are from 7.30am to 5pm Monday to Thursday and 7.30am to 4pm Friday.
Make sure you take regular, quality, rest breaks in your working day.
IB is legally obliged to allow a minimum of two paid 10-minute rest breaks and one unpaid 30-minute meal break if the work period is six to eight hours long.
Consider extra rest breaks if the work is demanding.
DO NOT skip breaks in order to leave early as this leads to increased fatigue which creates more hazards. Having a full break is at your own discretion.

Job Brief:
We are looking for a reliable Invoicing Manager.
You will undertake invoice administrative tasks, as well as ensure the rest of the staff has adequate support to work efficiently.
The tasks will include bookkeeping and assistance to the Executive team. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
The invoicing manager ensures smooth running of our company’s accounts payables and accounts receivables and contributes in driving sustainable growth.


Responsibilities
Invoice Manager

Accounts
? Run creditors direct credit schedule, obtain payment authorisation, and ensure payments are made on time. (including monthly credit card payments and Director personal accounts)
? Process all creditors’ invoices against GL, including receipt of invoice, obtaining authorisation.
? All unpaid Debtors invoices are followed up for payment, including calling the client to discuss payment of invoices, or payment options.
? List any debt remained unpaid
? File all Creditors invoices and employee expenses/Receipts
? Manage Website/Sales
? Assist budget/cashflow forecast each financial year – Update where required
? Run budget reporting monthly & Identify cost centres outside of the budget and why
? Arrange refunds where required
? Liaise with company accountant for any queries and end of year closure of accounts
? Gather new employee info and liaise with bookkeeper to have them set up for payroll Sales
? Coordinate the filing of documents (physical and electronic) on behalf of the Director/ Company and their team
? Raise all sales invoices/credits/Repeating
? Take customer payments via Credit Card
? New client audit (contracts signed and returned; payments taken)
? Arrange customer account to be closed