Fine Arts Assistant

Virtual Exhibition Assistant - Remote Position

We are seeking a highly proactive Virtual Exhibition Assistant with a bias for action to support the upcoming "Bringing the Outside In" exhibition. This fast-paced role requires someone who can thrive in ambiguous situations while managing multiple priorities across print production, digital coordination, and research initiatives.

### Position Overview
Working remotely with the artist, you will manage print production, coordinate digital aspects of the exhibition, conduct industry research, and handle day-to-day communication and scheduling. This role requires someone who can take initiative, adapt quickly to changing priorities, and drive projects forward with minimal direction.

### Key Responsibilities

#### Project & Communication Management
- Manage high-volume email correspondence with multiple stakeholders
- Handle scheduling and calendar management
- Drive timely responses and follow-ups
- Coordinate virtual communication between all stakeholders
- Take initiative to solve problems and move projects forward
- Adapt quickly to changing priorities and requirements

#### Research & Industry Analysis
- Conduct in-depth research on fine arts industry trends
- Research potential partners and opportunities
- Analyze similar exhibitions and industry best practices
- Compile and present research findings
- Stay current with art market developments
- Support strategic decision-making with research insights

#### Print Production & Design Management
- Source and manage relationships with print vendors
- Obtain and compare quotes for various print materials including exhibition labels, wall signage, and books
- Create print-ready files using various design tools
- Manage printing timeline and follow up on deliverables
- Coordinate shipping and delivery of printed materials
- Track all print orders and maintain organized documentation
- Create exhibition materials using graphic design tools
- Design wall signage, exhibition labels, and wayfinding materials
- Prepare layouts for exhibition catalogs and promotional materials
- Ensure consistent branding across all materials
- Create social media graphics and digital assets

#### Digital Project Management
- Manage digital project timelines and documentation
- Coordinate virtual aspects of community events, including panel discussions and artist talks
- Handle online scheduling and communication with vendors, speakers, and community partners
- Support digital marketing and social media initiatives
- Assist with virtual visitor experience management
- Manage online registration and follow-up for events
- Support the interactive Gen-AI art gallery component remotely
- Create and maintain digital documentation and processes

#### Partnership & Stakeholder Management
- Research and reach out to potential partners
- Handle partnership onboarding and documentation
- Maintain vendor relationships and communication
- Track and follow up on all outstanding orders and deliverables
- Coordinate virtual communication between all stakeholders

### Required Qualifications
- Demonstrated ability to work independently with minimal direction
- Strong proficiency in any graphic design tools (Canva, Adobe Creative Suite, Figma, etc.)
- Experience managing print production projects
- Excellent research and analytical skills
- Strong vendor management skills
- Outstanding written and verbal communication abilities
- Experience working in fast-paced, ambiguous environments
- Proven track record of taking initiative and driving results
- Proficiency with project management and collaboration tools
- Experience with Gen-AI tools and enthusiasm for emerging technologies
- Reliable internet connection and home office setup

### Preferred Qualifications
- Background in graphic design
- Experience with multiple design platforms
- Knowledge of print production specifications
- Background or strong interest in fine arts, photography, or gallery operations
- Experience with virtual event coordination
- Knowledge of Latin American art and cultural traditions
- Multilingual abilities (Spanish preferred)
- Experience with social media management and content creation
- Familiarity with virtual event platforms and digital tools

### Key Competencies
- Strong bias for action and proactive problem-solving
- Ability to thrive in ambiguous situations
- Self-motivated with exceptional follow-through
- Quick learner who can adapt to new situations rapidly
- Excellence in digital communication
- Strong attention to detail while maintaining big-picture perspective
- Creative thinking and innovative problem-solving
- Ability to work efficiently under pressure and meet tight deadlines
- Strong research and analytical capabilities
- Excellent vendor communication and negotiation skills

### Project Duration
ASAP - June 2025

### Work Environment
- Fully remote position
- Fast-paced, dynamic environment
- Flexible hours
- Must be able to accommodate occasional meetings during EST business hours

### Tools & Technology Requirements
- Personal computer with reliable internet connection
- Proficiency in various graphic design tools
- Experience with project management software
- Proficiency in virtual collaboration tools (e.g., Zoom, Slack)
- Comfort with cloud-based document management systems
- Ability to quickly learn and adapt to new digital tools

### How to Apply
Please submit:
- Resume
- Cover letter highlighting your ability to work in fast-paced environments, experience with ambiguous situations, and examples of proactive problem-solving
- Portfolio or samples of design work (if available)
- Two professional references
to dahliadreszer@gmail.com

This is an excellent opportunity for a proactive, self-driven individual who thrives in dynamic environments and can balance multiple priorities while maintaining high standards of execution. The ideal candidate will combine strong research capabilities with practical execution skills and the ability to drive projects forward independently.