Experienced Executive Assistant for Entrepreneurs

We’re looking for a high-performing Executive Assistant to work directly with two entrepreneurs growing a portfolio of boutique hotels, Airbnb properties, and small businesses in California.

This is a long-term, full-time role (40 hours/week) with potential to grow.

What You’ll Do
- Manage email inboxes and respond when appropriate
- Calendar management: schedule meetings, coordinate across time zones
- Manage CRM pipelines (ClickUp) and follow-ups
- Organize digital files and documents
- Light bookkeeping: track expenses, manage receipts
- Create and update SOPs for repeatable tasks
- Support daily operations: guest communications, vendor coordination, utility setup
- Conduct research: vendors, services, travel plans
- Plan and manage personal and business trips
- Data entry tasks
- (Bonus) Conduct broker outreach for business acquisitions
- (Bonus) Support Airbnb operations and guest experience

Who You Are
- Proactive and resourceful – you anticipate needs, take action and provide updates on timelines
- Highly organized and process-driven
- Excellent written and verbal English communication
- Reliable, trustworthy, and able to handle confidential information
- Comfortable working remotely and independently
- Tech-savvy and a fast learner with new software
- Familiar with tools like ClickUp, Google Suite, Slack, and CRMs
- Detail oriented - you closely read instructions and ask for clarification when necessary
- (Bonus) Airbnb or hospitality experience

Experience We’re Looking For
- 5+ years as an EA/VA (supporting U.S. executives preferred) and 10+ years overall work experience
- Experience with CRM management, broker outreach, and operations
- Light bookkeeping knowledge (QuickBooks, spreadsheets)
- Creating SOPs and improving processes
- Experience in real estate, hospitality, or small business operations is a plus

What We Offer
- Competitive salary (based on experience)
- Performance bonuses
- 9 AM - 5 PM Pacific Time hours with some flexibility
- Sick days
- Long-term growth potential

How to Apply
Send your resume and a short video (2-3 minutes) introducing yourself and sharing:
- Your EA/VA experience and overall work experience
- Why you’re a great fit for this role
- Share an example of a problem you solved without being asked. What was the situation, and what did you do?