Experience in Job Tread construction management program

Construction Co. Office Assistant

The basic skills for this position as follows

• Windows suit experience
o Outlook
o Word
o Teams
o Excell
• Construction management software experience
o We currently use Job Tread but id you have worked on another platform please share the info
• Basic knowledge of construction material
• Willingness to work for fast paced construction company
• Ability to make and track invoices
o Can build and make Excell spread sheets
o Quick books experience
• Construction experiences a bonus if so please list
• CAD drawing understanding and ability to read at least on a basic level experience

There seems to be an abundance of applicants that just push every job though without taking the time to read this to be
consider for this position to know you put the effort in and have read though this I will ask you to put the
third subcategory under the word’s windows suit experience at the beginning of this add as the subject line

“Some” of the daily tasks are :

• Answer and screen phone calls
o If new lead, enter all required information
o - If transferring calls with no answer take down all the information and put in an email to Dave and Sheree (post on the internal office portal)
• Monitor crew and equipment
o Check GPS and clock in and out times adjust accordingly
o leave notes of what was adjusted
o post to internal dashboard who is not clocked and not answering
o Check Daily Log every morning to make sure these are posted the night before with a brief description of work and a couple of phots
o if the guys didn't do this please reach out to them and report on our internal dashboard who didn't do so
Job Costing
• Invoice tracking and job costing
o every morning after GPS checked the time needs to be entered into each job financials
o every morning receipts received to date need to be entered into each job financials
Tasks
? Once you have completed the above you will go onto check tasks and follow up with office staff we need you to push us to complete these
-if not completed change completion date
• Taks & To Do’s
o Make crew and subcontractor to do’s
? Follow up on all to does from staff and move them to closed
• -always stay on top of the task items
• Keep system clean and up to date on all tasks
• Material Acquisition
o Seek Material based on abstract information
? Material in a timely manner as well as within the budget
? Follow up on material orders with ETA and update schedule with date and tracking information
• Data Entry
o Keep pipeline of info up to date
o Move pipeline items moving forward as tasks are performed
o Keep notes in reminders in all pipeline areas
• Data Base Build
o Understanding of A data base , we are building a 5-15000 item data base and it needs to be built in category , sub category and item level of all construction parts
o Build out a selections area of finishes with meta date on back side for ordering
o Price updating
• Scheduling
o Understanding of gant chart
o Track , keep and report calendar events
We are looking for full time long term , there is room for growth for the right person , this is a face passed job , you will need access to a decent computer with at least two monitors and stable internet .you need a location where you can work though out the night on your side as we are eastern time . you need to speak clear and articulate English .If you are not about hard work and can not keep up with a fast respectfully do not apply . we are looking for a team member not a temp or part time .
If you have experience in the Job Tread program put this in the subject line
We can start when hired and or wait until after the holidays