Executive Virtual Assistant- Operations & Marketing

(ALL CANDIDATES ARE WELCOMED TO APPLY given they have the qualifications- however the position is for a company offering services geared toward women and may be better suites for a woman)

About the Role
Are you an organized, proactive, and detail-oriented individual with excellent critical thinking and strategic skills? I am seeking a Virtual Assistant to support my business operations, streamline workflows, and ensure consistent follow-through on tasks. This role involves client communication management, marketing support, and developing efficient systems to help me stay organized. Your ability to take initiative, learn new tools, and confidently manage tasks will be key to success in this position.

Key Responsibilities:

*Client Management
-Maintain detailed and accurate client records, including consultation notes and follow-ups.
-Organize client logs for easy access and assist in creating outreach plans.
-Draft professional emails and promotional materials for client engagement.

*Workflow Organization
-Develop, document, and manage workflows and routines for me and the business.
-Create reminders and ensure tasks and deadlines are met.
-Structure systems to track project progress and client outreach effectively.

*Marketing Support
-Assist with promotional campaigns and develop strategies to attract new clients.
-Organize and manage marketing materials, including creating basic content when needed.

*General Administrative Tasks
-Research tools, software, or strategies to improve business processes.
-Learn and implement new systems or platforms as required.
-Provide daily updates and ensure clear, concise communication.

*Required Skills and Qualifications
-Strong organizational and time-management skills.
-Exceptional written and verbal communication abilities.

*Proficiency in critical and strategic thinking
-Confidence in taking initiative and reminding me about essential tasks.
-Eagerness to learn new tools and software quickly.
-Ability to create structure and consistency within a dynamic workflow.
-Marketing knowledge and creativity to support client acquisition strategies.

*Ideal Candidate Traits
-Proactive and resourceful problem-solver.
-Detail-oriented and capable of synthesizing complex information into clear documentation.
-Comfortable providing constructive feedback and working collaboratively.
-Confident and skilled at building workflows and maintaining structure.

*What You’ll Get
-The opportunity to work closely with a small business owner and contribute directly to the growth of the company.
-Flexibility to work remotely with a focus on results and accountability.
-Training and support as you grow into the role.


****This position is ideal for someone who thrives in a supportive yet fast-paced environment, values growth, and enjoys working on diverse tasks. This role is performance-based and requires undivided attention during work hours. We ask candidates to ensure they can commit to providing a distraction-free environment to meet these expectations*****