Executive Virtual Assistant (Full-Time, Remote)

Job Title: Executive Virtual Assistant (Full-Time, Remote)
Company: TomCo Solutions & Building Success Enterprises
???? Remote | U.S. Eastern Time (Florida) | 8 AM - 6 PM EST

About Us:
TomCo Solutions and Building Success Enterprises are innovative, fast-growing companies specializing in real estate, construction, private equity, and business education. We are a certified LGBT Business Enterprise (LGBTBE) and a diversity-owned company committed to fostering an inclusive, forward-thinking environment. Our mission is to drive economic empowerment, business growth, and community impact through strategic initiatives and innovative solutions.

As the CEO, I oversee multiple businesses and am looking for a highly organized, proactive Executive Virtual Assistant to support my daily operations. This role is crucial in ensuring smooth communication, scheduling, and administrative efficiency.

Position Overview:
We are seeking a full-time, remote Executive Virtual Assistant to manage emails, calendar scheduling, and other administrative tasks. The ideal candidate is a self-starter with exceptional written and verbal communication skills in English, strong attention to detail, and the ability to work in a fast-paced environment.

While not required, experience with travel planning, event planning, and social media management is a plus. The ideal candidate should also be comfortable supporting more than one executive when necessary.

Key Responsibilities:

Email Management: Review, prioritize, and respond to emails on behalf of the CEO.
Calendar & Scheduling: Organize meetings, appointments, and manage time-sensitive commitments.
Administrative Support: Assist with document creation, reports, data entry, and executive support.
Communication: Draft professional emails, correspondence, and internal documents.
Task & Project Coordination: Keep track of follow-ups, manage to-do lists, and ensure deadlines are met.
Assist with Travel & Event Planning (Preferred but Not Required): Research flights, book accommodations, and coordinate logistics for business travel and company events.
Social Media Support (Preferred but Not Required): Help manage social media accounts, draft posts, and monitor engagement when needed.
Support Multiple Executives as Needed: Flexibility to assist additional executives or departments when required.
Requirements:
? Fluent in English (written and spoken) with excellent grammar and communication skills.
? Previous experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
? Strong organizational skills with the ability to multitask and prioritize effectively.
? Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.).
? Experience with scheduling tools and task management software is a plus.
? Ability to work independently, take initiative, and problem-solve efficiently.
? Full-time availability (Monday - Friday, 8 AM - 6 PM EST).

Application Requirements:
To apply, respond to this listing by clicking below and following the instructions carefully:

1?? Submit a Resume/CV.
2?? Provide a 1-minute audio recording of yourself reading the following script (to assess spoken English clarity and professionalism).
3?? Indicate your salary expectations in USD.
4?? Include the phrase "Success Starts Here" in the body of your email to verify that you’ve read the job description carefully.

Audio Recording Script:
"Hello, my name is [Your Name], and I’m excited about the opportunity to join TomCo Solutions as an Executive Virtual Assistant. With my experience in managing emails, scheduling, and administrative support, I am confident in my ability to help streamline operations and support the CEO effectively. My strong communication skills, attention to detail, and ability to handle multiple tasks make me a great fit for this role. I look forward to the opportunity to contribute to the team. Thank you!"

How to Apply:
???? Click below to submit your resume, audio recording, and salary expectations. Applications missing the required phrase "Success Starts Here" will not be considered.

???? Join our team and help us build success—one step at a time!