Executive Assitant

Overview
Bananas Marketing is a leading marketing and advertising company that specializes in delivering innovative and effective strategies to help our small business clients achieve their business goals.

We are seeking a highly skilled and detail-oriented Executive Assistant to support our leadership team. In this role, you will manage calendars, coordinate travel, assist with hiring processes, and handle administrative projects that contribute to the efficiency and success of the company.

This is a fast-paced, dynamic environment where you will utilize your organizational, communication, and problem-solving skills to ensure smooth operations. If you thrive on keeping things running seamlessly and take pride in high-quality work, this role is for you.

Responsibilities
Manage executive calendars, schedule meetings, and prioritize time effectively.
Coordinate travel arrangements, including flights, hotels, and transportation.
Assist with hiring processes, including posting job descriptions and vetting applicants.
Work on spreadsheet-based projects using Google Sheets to organize and analyze data.
Conduct research on various topics and summarize findings for leadership.
Ensure all created materials (documents, presentations, reports) are polished and professional.
Utilize AI tools like ChatGPT, Claude, or Gemini to streamline workflows.
Support operational and administrative tasks to improve efficiency.

Requirements
Adaptable - You are ok building the plane in the air as we fly it. Being a smaller team, we don’t have perfect SOPs for everything; in some cases, we don’t have SOPs. Part of your job will be to build these out so that your job is easier the next time you do the task.
High Agency - You are resourceful. You are skeptical towards "best practices". You are a locus of control.
Curious - You must love learning.
Communicative - Quick to ask for help when necessary. If you don’t have all the information you need, or you’re not sure about something related to an assignment, you don’t wait around for someone to figure out that you’re stuck. You ask your supervisor or another teammate for help right away so that you can get started and turn your work in on time.
Efficient - You think in systems and look for ways to increase efficiencies in your work and in the company. If you find yourself doing the same task over and over again, you ask yourself, "Can this be automated or delegated?"
Technophile - You love technology and the idea of leveraging it to maximize the impact you can have is exciting to you.
Autonomous - You work well when given a high degree of autonomy, but also enjoy working with a team.
Ambitious - The idea of being on a small, scrappy, innovative team is exciting to you. You love being on a team of underdogs

Bonus Skills (Preferred but Not Required):
Experience with Asana for task and project management.
Familiarity with HubSpot or similar CRM software.

Benefits & Compensation
$18,204 per year salary
35 hours per week

Flexible Schedule – Work any hours you want
Growth Opportunity – Develop skills in a fast-paced marketing environment.

If you are a resourceful, highly organized professional who thrives in a dynamic environment, we’d love to hear from you!