Executive Assistant / Project Manager

Job Title: Executive Assistant / Personal Assistant / Part-Time Project Manager
Location: Remote (Philippines)
Work Hours: 8:00 AM – 5:00 PM, Monday to Friday (US Central Standard Time)
Compensation: USD $2,000 per month

About the Role
We are seeking an exceptional Executive Assistant / Personal Assistant / Part-Time Project Manager to support a multi-business entrepreneur based in the United States. This role requires someone who embodies the poise and efficiency of “Donna” from Suits—capable of seamlessly juggling professional and personal tasks while staying one step ahead in a fast-paced environment.
Key Responsibilities

Executive Support & Calendar Management:

Manage and organize the executive’s day-to-day schedule, ensuring meetings and deliverables are on track.
Proactively remind the executive of pending tasks, commitments, and deadlines.
Call & Meeting Coordination:
Shadow calls to capture key points, follow up on action items, and hold participants accountable for deliverables.
Arrange ZooUpgrade to see actual infoetings and ensure professional presence and technology setup.
Communication & Correspondence:
Draft, proofread, and send professional emails and documents with perfect English grammar and clarity.
Liaise with internal and external stakeholders, representing the executive with the highest level of professionalism.

Personal Assistance:

Handle personal phone calls, appointments, and errands as needed.
Manage travel plans, restaurant reservations, and other personal tasks as requested.

Project Management:

Oversee part-time project management tasks, such as scheduling project milestones, monitoring progress, and ensuring timely completion.
Collaborate with cross-functional teams to coordinate resources and deliverables.
Tech Savvy & AI Tools:
Efficiently utilize ChatGPT, MidJourney, and other AI platforms to optimize work processes.
Keep updated on emerging digital tools and share insights to improve operations.

Qualifications
Education & Experience:
Degree holder from a reputable institution; graduates of UP, DLSU, and ADMU are strongly preferred.
Proven experience as an Executive Assistant, Personal Assistant, or Project Manager.

Skills & Competencies:

Language: Perfect English (spoken and written).
Organization: Meticulous attention to detail, ability to multitask, and proactive approach to problem-solving.
Technology: Proficient with AI tools, Microsoft Office/Google Workspace, Zoom, and other relevant software.
Professionalism: Presentable on video calls, excellent etiquette, and strong interpersonal skills.
Availability:

Must be able to work 8:00 AM – 5:00 PM CST, Monday to Friday.
Reliable internet connection, backup systems, and a dedicated workspace.


What We Offer
Competitive Salary: $2,000 USD monthly, approximately twice the national average in the Philippines.

Growth Opportunities: Exposure to multiple businesses, hands-on project management, and advanced AI tools.


Professional Development: Opportunity to sharpen your skills in a dynamic, fast-paced entrepreneurial environment.


Work-Life Balance: Stable schedule and remote work setup.

How to Apply

If you believe you are the perfect fit for this role, please send the following to Upgrade to see actual info

Cover Letter introducing yourself and explaining why you’re a strong candidate.

Updated Résumé outlining relevant experience and educational background.

Portfolio or References (if applicable).

We look forward to hearing from you and potentially welcoming you as an indispensable partner to our growing ventures!