Executive Assistant (Food Service Industry)

We're looking for an Executive Assistant for a US based food service company.

*Full Time (40 Hours)
*Fully Remote/ Work from Home
*Salary: Negotiable
*Overlap US hours

To apply:
Please send resume to jobs@m-oceanrs.com
Subject Line: OLJMOcean EA FoodService 1107

Create a new 1- minute video introduction and answer the following questions:
1. Describe a typical busy day or week in your role. What challenges do you face, and how do you prioritize your tasks?
2. Tell me about a time you managed an unexpected crisis. How did you handle it, and what was the result?
3. Tell me about a time when you anticipated an executive's needs before they asked. How did you identify these needs, and what actions did you take?
4. How do you communicate changes in the calendar to your executive and other stakeholders to ensure everyone is on the same page?
5. How would your CEO or manager describe you and your contributions to the team?


Role Requirements
*3+ years of administrative support experience with C-level executives or CEOs (US or Western)
*Proficient in Google Suite, especially with spreadsheets
*Experience using task management software (Asana preferred)
*Familiar with communication tools like Slack and Loom


Role Responsibilities
*Administrative Support: Manage complex schedules, coordinate high-level meetings, prepare business documents, maintain databases, assist with projects, arrange business travel, handle expense reporting, manage digital files, and provide cross-functional support.
*Communication Management: Handle high-volume inboxes, follow up with customers, facilitate internal communication, and coordinate meetings with stakeholders.
*Reporting and Analytics: Generate comprehensive reports, document meetings, compile project updates, prepare executive briefings, and create data visualization dashboards to support decision-making and strategic planning.
*Research and Market Intelligence: Conduct market analysis, competitive intelligence, industry monitoring, maintain knowledge databases, and assess technology for business development and strategic positioning.
*Customer Service Excellence: Provide multichannel support, enhance feedback collection, optimize CRM, and manage affiliate programs to ensure compliance and maximize value.
*Data Management and Entry: Ensure data integrity by accurately inputting business data, optimize databases through regular audits, and provide transcription services for audio and handwritten notes.
*Operational Support: Manage vendor relations, improve processes, oversee supply chain, coordinate events, and ensure compliance with legal requirements.
*Financial Assistance: Monitor budgets, provide updates, flag overruns, and pull reports for accurate sales forecasting.
*Sales Support: Manage leads, build prospect lists, and maintain the CRM system to provide the sales team with accurate and timely data.


To apply:
Please send resume to jobs@m-oceanrs.com
Subject Line: OLJMOcean EA FoodService 1107

Create a new 1- minute video introduction and answer the following questions:
1. Describe a typical busy day or week in your role. What challenges do you face, and how do you prioritize your tasks?
2. Tell me about a time you managed an unexpected crisis. How did you handle it, and what was the result?
3. Tell me about a time when you anticipated an executive's needs before they asked. How did you identify these needs, and what actions did you take?
4. How do you communicate changes in the calendar to your executive and other stakeholders to ensure everyone is on the same page?
5. How would your CEO or manager describe you and your contributions to the team?