Executive Assistant - Estate Law Firm (US REMOTE)

We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to provide exceptional administrative and operational support to the CEO and COO of our rapidly expanding estate planning law firm. The ideal candidate thrives in dynamic virtual environments, adeptly manages multiple priorities, and possesses excellent communication, problem-solving, and confidentiality skills.

Key Responsibilities:
- Expertly manage and maintain executives' calendars, scheduling appointments, meetings, and coordinating travel arrangements.
- Effectively handle email inbox management, ensuring timely responses and organized correspondence.
- Prepare, review, and edit correspondence, internal communications, presentations, and key documentation.
- Manage confidential and sensitive information with utmost discretion and security.
- Monitor, screen, and respond to incoming communications, distributing or escalating as appropriate.
- Facilitate clear communication and coordination across all levels of internal staff.
- Coordinate and support executives in managing various project-based tasks and initiatives.
- Assess current administrative and operational processes and proactively implement improvements.
- Plan, organize, and coordinate business-related events as well as family activities as needed.

Qualifications:
- Proven experience as an Executive Assistant or similar high-level administrative support role.
- Proficiency in Microsoft Office Suite and familiarity with collaboration tools such as Zoom, Slack, and Asana.
- Exceptional organizational skills, with the ability to prioritize tasks and manage time efficiently.
- Ability to thrive and maintain composure in a fast-paced, evolving virtual environment.
- Demonstrated proactive problem-solving abilities and sound decision-making skills.
- Excellent verbal and written communication skills, maintaining a professional demeanor at all times.

Why Join Us:
Become an integral part of one of Texas's largest and fastest-growing estate planning law firms, renowned for exceptional client experiences and a dynamic, supportive work environment. We offer the opportunity to work closely with dedicated leadership committed to your professional growth and success.

Application Instructions:
Please send your updated resume to Upgrade to see actual info
Subject Line: OLJMocean-EAestate-0322
Please send your application along with your answers to the following questions:

1. Tell me about a time you were asked to do too much outside the typical workday environment. How did you handle that request?

2. Describe a situation where you had to manage multiple competing priorities for an executive. How did you stay organized, and what tools or strategies did you use to ensure everything was completed on time?

3. Give an example of a time you identified a process improvement opportunity. How did you implement the change, and what impact did it have on the team or organization?

4. How do you ensure clear, professional, and prompt communication on behalf of executives—especially when dealing with sensitive or high-stakes matters?

5. In your previous roles, how have you managed a consistently heavy workload in a fast-paced environment—especially when new urgent tasks are constantly being added? Can you walk us through a recent example?