Executive Assistant (E-commerce)

About Us

[vrsn] is a new Hong Kong-based brand on a mission to create the most versatile, insanely comfortable footwear on the market today. After a successful Kickstarter earlier this year, we’re excited to launch our eCommerce storefront, targeting a Q1/2 ‘25 launch.

About the Role

Your role will be split ~50% into 2 areas:

(1) EA for [vrsn] President Omar Rada > You’ll assist with various personal and professional initiatives. Key Responsibilities include:

- Contacts & network management: Helping me stay in touch with people I want, and grow my network in thoughtful ways.
- Research: On a variety of topics, including preparation of materials for work initiatives
- Recruitment and management of additional resources: As needed for various activities
- Calendar & task management: Optimize the executive’s schedule and tasks, ensuring priorities are met and conflicts are resolved seamlessly.


(2) EA For [vrsn] > you’ll play a hybrid role that combines EA for department leads, project management, and hands-on execution. More than just a coordinator, you’ll be directly involved in the details: solving problems, supporting departments, and ensuring projects move forward efficiently. You’ll help lead cross-functional initiatives, align stakeholders, and develop systems to keep the team organized and priorities on track in a fast-paced environment.


Key Responsibilities include:
- Translate goals into actionable plans: Turn objectives into clear, detailed plans. Ensure daily actions align with larger goals and provide visibility across the team.
- Build and manage tracking systems: Set up and maintain tools like Asana or ClickUp to track goals, projects, tasks, and OKRs/KPIs, ensuring transparency and ease of use for the team.
- Facilitate team alignment: Lead meetings to prioritize tasks, track progress, resolve roadblocks, and provide timely updates to keep everyone on the same page.
- Support departments hands-on: Step in to assist marketing, operations, CX, and other teams with cross-functional tasks, ensuring initiatives move forward smoothly.


Key Requirements (Who You Definitely Are)
- 3+ Years of Experience as an Executive Assistant: specifically with a USA-based client(s)
- Experience with productivity systems: Skilled in using tools like Asana, ClickUp Notion, or similar platforms to track goals, projects, and tasks efficiently.
- Strong organizational and analytical skills: Able to prioritize tasks, manage deadlines, and use data to drive decisions in dynamic environments.
- Proactive and resourceful: A problem-solver who takes initiative and delivers solutions without needing direction.
- Fluent in written and spoken English: Clear, confident communicator who collaborates effectively with teams and partners.


Strongly Preferred (Who You Maybe Are)
- Prior Project Management or Operations Management experience: A proven track record of delivering projects on time and within scope in fast-paced environments.
- Prior eCommerce experience: Familiarity with the workflows and challenges of an eCommerce business, particularly in dynamic or growth-focused environments.
- Startup experience: Comfortable navigating fast-changing priorities and wearing multiple hats in a dynamic setting.
- Proven track record of autonomy: Successfully owned and led initiatives independently, delivering results with minimal oversight.


What We Offer
- Salary: $1,200 - $1,700 USD / month based on qualifications & experience
- Fully remote work environment
- PTO & Local Holiday Observances

Google Form
In addition to submitting your application through this platform, please complete the Google Form using the link provided below. Note: only applications that also include a completed Google Form submission will be considered for this role:

https://forms.gle/JPcPgRz3tANmt4Aa9