Executive Assistant

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Position: Executive Assistant
Job Type: Full-time (40 hours/week)
Location: Philippines (Remote, CST hours)
Salary: ($5 - $7/hr depending on experience)

Overview


Integrated Hire (formerly AdminEdge) is seeking proactive and detail-oriented Executive Assistant to support the daily operations of a U.S.-based organization that partners with churches to establish childcare centers. This role is essential in handling administrative tasks, improving efficiency, assisting with recruiting high-quality teachers, and managing social media accounts.

The ideal candidate is highly organized, takes initiative, and thrives in a fast-paced, growing organization. This position requires excellent communication skills, the ability to juggle multiple priorities, and a flexible, problem-solving mindset. Additionally, we are looking for someone who is proactive in setting up systems and processes to help the business run more smoothly and efficiently.




Key Responsibilities


Administrative Support & Operations

• Manage the executive team’s schedules, appointments, and daily priorities.

• Respond to emails, coordinate meetings, and track follow-ups.

• Assist in organizing and maintaining quality assurance reports and operational checklists.

• Keep files and records structured and accessible (OneDrive, Upgrade to see actual info).

• Maintain and update Standard Operating Procedures (SOPs) for administrative processes.

• Improve workflows and implement better systems for efficiency.




Recruiting & Hiring Support

• Take charge of job postings and candidate sourcing for new teacher hires.

• Screen applicants, schedule interviews, and follow up on hiring processes.

• Communicate with current directors and hiring managers to ensure staffing needs are met.

• Track recruiting metrics and progress to improve hiring strategies.

• Ensure a smooth onboarding process for new hires.



Social Media Management

• Manage 2-3 social media accounts by creating, scheduling, and posting content.

• Engage with followers, respond to comments/messages, and maintain a strong online presence.

• Assist in developing content strategies to promote the organization’s mission.

• Track social media analytics and suggest improvements for engagement and growth.


Communication & Coordination

• Serve as the primary point of contact for internal staff and external vendors.

• Help coordinate with church partners, teachers, and external service providers.


Process Improvement & Technology Support

• Utilize Upgrade to see actual info for tracking tasks and optimizing organization.

• Troubleshoot basic tech issues and support software integrations.



Preferred Skills & Qualifications

• 3+ years of experience in an administrative, executive assistant, or operations role.

• Strong organizational and time management skills.

• Excellent English communication skills (written & verbal).

• Experience in recruiting, hiring, or talent acquisition is a plus.

• Tech-savvy: Comfortable with Upgrade to see actual info, Microsoft Office (Outlook, Word, Excel), and cloud storage platforms (OneDrive).

• Social media management experience, including content creation and engagement.

• Takes initiative and thrives in a growing, small business environment.

• Flexible and adaptable to shifting priorities and new challenges.

• Familiarity with bookkeeping (not required, but a plus).




Nice-to-Have (Bonus Skills)

• Background in education, childcare, or working with professional service firms.

• Someone who enjoys testing and adopting modern productivity tools.


What We Offer:

???? Competitive compensation ($5-$7/hr, paid in PHP or USD)

???? Career growth opportunities in financial management

???? Fixed U.S. schedule (EST/PST)

???? Fully remote work setup

???? Work directly with U.S. small businesses & entrepreneurs

???? Paid vacation time + Philippine holidays observed