Executive Assistant

Ready to step into a high-impact role as the right hand to our CEO? We're looking for a Senior Strategic Assistant (EA) a dynamic, strategic, and highly organized professional who can anticipate needs, drive efficiency, and help steer the company toward success. If you thrive in fast-paced environments and excel at keeping top-level operations running seamlessly, this is your opportunity to make a real impact!

This is a fully remote / work from home opportunity!

Position Overview: We are seeking a highly organized, proactive, and capable of handling multiple tasks in a fast-paced environment Strategic Assistant that can provide high-level administrative support to the HOA board, community manager, or association executives. This role is essential in ensuring smooth day-to-day operations by managing schedules, handling communications, coordinating meetings, and assisting with contract and financial documentation.

Responsibilities:

- Manage the executive’s calendar, schedule meetings, and coordinate appointments.
- Prepare agendas, minutes, and reports for meetings.
- Takes minutes of the meetings.
- Handle correspondence, emails, and phone calls on behalf of the executive or board.
- Maintain and organize HOA records, contracts, and legal documents.
- Read, understand, and assist in reviewing contracts with vendors and service providers.
- Track contract expiration dates and ensure timely renewals or renegotiations.
- Assist in preparing and filing necessary legal or financial documents.
- Maintain confidentiality of sensitive HOA information.

Qualifications:

I. Education & Experience

-Bachelor's degree in Administration, Communication, or any related field.
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Has property management experience, HOA would be a huge plus.

II. Skills, Competencies & Other Requirements:

- Excellent Communication Skills.
- Ability to read, understand, and assist in managing contracts and agreements.
- Strong organizational and multitasking abilities with keen attention to detail.
- Has experience managing at least 20 people.
- Proficient in AI Software and other tools.
- Demonstrates strong accountability and takes initiative with motivation to act.
- Maintains discretion with sensitive HOA and homeowner information.
- A self starter and problem solver.
- Willing to work full time 40 hours a week following US timezone

PERKS:

Full-time regular employment after 5 months of a probationary period
HMO
13th month pay
VL and SL leave credits
Statutory benefits following PH Labor laws
Night Differential pay (Graveyard Shift following US Time Zone)
Fully remote role

If interested, you may submit an application using this link: Upgrade to see actual info.com/Prime-Application-Link
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Make sure to indicate the position you're applying for. Looking forward to speaking with you soon!