Executive Assistant

Executive Assistant to the Founder
Part-Time | Remote | 4–5 Hours Per Day (Potential to Increase)

About Us

To apply for this position you must include a cover letter, years of experience, references and a CV otherwise your application will not be considered.

MotivatePT is a fast-growing women’s personal training platform, empowering women to lead healthier lives through fitness, nutrition, and wellness. We are now looking for a highly capable and experienced Executive Assistant to support our Founder with daily operations, business development, and strategic projects.

The Role
As an Executive Assistant, you will be the Founder’s right hand, helping to manage inbox tasks, conduct research, handle data entry, support business development efforts, and oversee podcast management. This role requires a high level of attention to detail, excellent written and spoken English, and a proactive approach to problem-solving.

Key Responsibilities
Inbox & Communication Management
Organize and prioritize emails, draft responses, and ensure timely follow-ups.
Liaise with clients, business partners, and internal teams on behalf of the Founder.
Research & Data Entry
Conduct research on industry trends, competitors, and potential business opportunities.
Input and organize data efficiently in spreadsheets and CRM tools.
Business Development Support
Assist with outreach to potential partners, clients, and collaborators.
Help track leads and manage follow-ups.
Podcast Management
Schedule and coordinate podcast guest interviews.
Research potential guests and draft outreach emails.
Assist with episode planning and content organization.
General Administrative Support
Manage calendars, schedule meetings, and set reminders for key deadlines.
Prepare documents, presentations, and reports as needed.
Who You Are
Experienced – At least 5 years supporting a Founder, CEO, or senior executive.
Hardworking & Diligent – A self-starter who takes ownership and follows through.
Exceptional Communicator – Outstanding written and spoken English is a must.
Detail-Oriented – You don’t let things slip through the cracks.
Tech-Savvy – Comfortable with Gmail, Google Drive, Notion, CRMs, and other digital tools.
Proactive & Adaptable – Able to anticipate needs and solve problems before they arise.
Available & Reliable – 4–5 hours per day with the potential to increase.
What We Offer
A flexible, remote position with room for growth.
The opportunity to work closely with a Founder on exciting projects.
A fast-paced, dynamic environment where your work makes an impact.