Executive Assistant

Zoyava (www.zoyava.co) is a fast-growing, digital-native brand committed to delivering high-quality, user-friendly supplements exclusively on Amazon. Our mission centers on providing unparalleled quality and an exceptional customer experience in every aspect of our operations. We recognize that each team member’s contribution is essential to driving our growth and success.

Position Overview:

We are seeking a strategic, highly skilled Executive Assistant to partner with our executive team. The ideal candidate will possess exceptional communication skills, a proactive approach to problem-solving, and the ability to manage complex schedules and tasks. You will play a pivotal role in supporting our executives while gaining insight into the company’s operations from a high-level perspective.

Key Responsibilities:

Provide comprehensive administrative support to senior executives, including managing calendars, coordinating meetings, and handling travel arrangements (domestic and international).
Draft, proofread, and refine executive communications with clarity and confidence.
Prepare detailed reports, presentations, and documentation using Microsoft Office (Word, Excel, PowerPoint) and Google Drive.
Maintain and organize digital files and company data for easy access and optimal efficiency.
Leverage advanced ChatGPT skills to draft prompts, generate reports, and enhance workflows.
Act as the primary point of contact for customers, partners, candidates, and internal managers, demonstrating professionalism and a polished executive presence.
Drive company or personal vehicles to complete business-related errands and tasks as needed.
Maintain call availability Monday-Friday, 9 AM-6 PM EST, and text availability seven days a week for urgent matters.

Qualifications:

A minimum of 3 years of experience in an executive support or chief of staff role for senior executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Drive.
Strong organizational skills and attention to detail.
Exceptional written and oral communication skills with the ability to convey complex ideas clearly.
Advanced knowledge of ChatGPT and the ability to create effective prompts for various tasks.
Flexibility to travel domestically or internationally on short notice (within two weeks).
A valid driver’s license and reliable transportation.

What We Offer:

The opportunity to work closely with an executive team in a dynamic, high-growth environment.
A collaborative and supportive workplace that values your contributions and professional growth.
Competitive compensation and benefits package.

If you are a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys partnering with senior executives, we’d love to hear from you.