Executive Assistant

Unicorn Role Overview:

We’re seeking a highly organized and proactive Executive Assistant, to support day-to-day operations and ensure smooth communication, scheduling, and project execution across various businesses. This role demands a professional who thrives in fast-paced environments, has exceptional attention to detail, and brings a can-do attitude to every task.

What You’ll Do:


Email Management: Oversee and organize email correspondence to promptly address all communications.
Calendar Management: Manage a complex calendar across multiple time zones and prioritize scheduling for business and personal commitments.
Phone and Voicemail: Respond to and handle phone communications professionally, ensuring follow-ups and updates are timely.
Client & Event Coordination: Work directly with clients to organize speaking engagements, events, and coaching sessions.
Travel Arrangements: Plan and book all travel needs, including flights, lodging, and ground transportation, ensuring a seamless experience.
Project Management: Assist with special projects and maintain oversight of timelines, deliverables, and task delegation.
Document Organization: Manage documents and files for easy access, ensuring all materials are up to date and formatted professionally.
Content Creation: Support light marketing tasks, such as email campaigns, social media scheduling, and presentation creation using tools like Canva.
Personal Support: Assist with tasks like ordering gifts, coordinating family schedules, and other personal errands to keep life running smoothly.

Working hours: Monday to Friday; TBD (MST)

*** To apply, please send us your most up-to-date resume. Applications without a resume will be automatically disqualified. ***

Good luck!