Executive Assistant

We are seeking a proactive and detail-oriented Executive Assistant with a solid technical foundation to support our leadership team. The ideal candidate will demonstrate proficiency with a range of technology tools and possess the ability to engage confidently with technical terminology and concepts. This role focuses on task creation and management, meeting coordination, research, and organizing documentation. If you thrive in a dynamic environment, enjoy organizing workflows, and excel in both independent work and teamwork, this role is for you.


Key Responsibilities:
- Coordinate meetings with team members, clients, and stakeholders. Manage calendars across multiple time zones to ensure smooth operations.
- Create tasks in ClickUp or Excel Spreadsheets, add detailed descriptions, assign responsibilities, set deadlines, update notes.
- Monitor task progress and follow up with team members as needed to ensure smooth workflows.
- Take comprehensive notes during meetings and translate discussions into actionable plans with timelines and deliverables.
- Conduct independent research on technical topics. Present findings in concise, actionable reports to support leadership decisions.
- Collaborate with technical and non-technical teams to ensure seamless communication.


Qualifications:
- Strong technical background or deep familiarity with technology tools and terminology.
- Proficiency in task management and familiarity with Kanban frameworks—experience with ClickUp is a plus but not required.
- Exceptional organizational skills with attention to detail.
- Strong research and analytical skills, with the ability to summarize findings effectively.
- Excellent written and verbal communication skills.
- Comfortable working in dynamic environments with shifting priorities.
- Technical aptitude—familiarity with reading or interpreting technical frameworks or code is a bonus.


Preferred Skills:
- Familiarity with project management tools such as ClickUp, Trello, or Asana.
- Experience with diagramming tools like draw.io, ExcaliDraw, or Visio.
- Experience using Microsoft tools for reporting and charting
- Ability to learn new tools and systems quickly and become a subject matter expert (SME).
- Any experience with software development or coding is a significant plus.

As part of the application process, please submit a 1 to 2-minute video in ENGLISH answering the following question(s):
1. introduce yourself and explaining what you bring to this role.