Executive Assistant

Job Responsibilities:
- Inbox Management: Support Marcus by managing email correspondence, ensuring timely responses, and prioritising urgent matters.
- Calendar Management: Organise and maintain the calendar for senior management, scheduling appointments, meetings, and training sessions efficiently.
- Training Support: Assist in onboarding new students and participants for training courses, ensuring they have the necessary materials and resources.
- Document Preparation: Create and format materials for training sessions, including PowerPoint presentations and Microsoft Word documents, ensuring clarity and professionalism.
- Report Generation: Compile and prepare reports for clients, gathering relevant data and ensuring accuracy in all documentation.

Qualifications and Skills:
- Experience: A minimum of 5 years of experience in an administrative or executive assistant role, with a strong emphasis on operations support.
- Technical Proficiency: Proficient in Microsoft Teams, Word, Excel, PowerPoint, and Wix for website management.
- Communication Skills: Strong verbal and written communication skills, with the ability to convey information clearly to various stakeholders.
- Organisational Skills: Excellent organisational skills with attention to detail, enabling effective management of multiple tasks and priorities.
- Quick Learner: Ability to quickly grasp new concepts and processes, adapting to the organisation's needs.
- Team Player: A collaborative individual who thrives in a team environment and is willing to take on additional responsibilities as needed.
- Growth Mindset: A motivated self-starter with a desire to develop professionally and contribute to the organisation's success.
- Industry Experience (Nice to Have): Previous experience in coaching, training, or consulting sectors is preferred.

Tools Proficiency:
- Microsoft Suite: Proficient in Microsoft Teams, Word, Excel, and PowerPoint for effective communication and document preparation.
- Wix: Experience with Wix for website updates and maintenance.
- Project Management Tools: Familiarity with tools used for project management and collaboration.
- Email Management Systems: Experience with email management systems to organise correspondence
efficiently.
- Website Updates: Handle updates and changes to the organisation's website using Wix, ensuring content is current and engaging.
- Administrative Support: Provide general administrative support, including filing, data entry, and maintaining accurate records.
- Collaborative Engagement: Work closely with the team to identify areas for improvement and provide feedback on operational processes.
- Problem-Solving: Be proactive in addressing any issues that arise, ensuring that operations run smoothly and efficiently.