Executive Administrative Assistant

Job Title: Executive Administrative Assistant to the President

Location: Remote, work from home

About Garbin GeoStructural Group:
Garbin GeoStructural Group is a leading firm in geostructural engineering, dedicated to delivering innovative solutions and exceptional service. We are seeking a highly skilled Executive Administrative Assistant to support our President in daily operations and strategic initiatives.

Key Responsibilities:

Executive Support:
- Manage and organize email communications, ensuring timely responses and prioritizing urgent matters.
- Provide high-level administrative support to the President, including managing calendars, scheduling meetings, and handling travel arrangements.


Advanced Excel Skills:
- Create, manage, and analyze complex spreadsheets and reports using advanced Excel functions.
- Assist with data analysis and presentation preparation for executive meetings.

Attention to Detail:
- Maintain meticulous attention to detail in all tasks, ensuring accuracy and consistency.
- Proofread and edit documents, and reports, to maintain high standards.

Document Management:
- Organize and maintain project folders and documents online, ensuring easy accessibility and up-to-date records.
- Implement efficient filing online systems and document control processes.

Social Media and Communication:
- Assist with social media posting and content creation to enhance the company's online presence.
- Draft and distribute internal and external communications on behalf of the President.

HR Duties:
- Support HR functions, including onboarding new employees, maintaining employee records, and coordinating training sessions.
- Assist with employee engagement initiatives and company events.

Qualifications:
- C2 level proficiency in English, with excellent written and verbal communication skills.
- Proven experience as an executive administrative assistant or in a similar role, supporting senior leadership.
- Advanced proficiency in Microsoft Excel
- Exceptional organizational and multitasking abilities.
- METICULOUS attention to detail and accuracy.
- Experience with social media management and content creation.
- Ability to handle confidential information with discretion and professionalism.
- Strong interpersonal skills and a proactive, can-do attitude.

How to Apply:
If you are a dedicated and detail-oriented professional with the skills and experience required, we invite you to apply for this exciting opportunity. Please send your resume and Vocaroo recording to Upgrade to see actual info