Executive Administrative Assistant

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TYPE OF WORK

Any

SALARY

$4-8 USD Per Hour

HOURS PER WEEK

20

DATE POSTED

Dec 29, 2024

JOB OVERVIEW

Our mission as a rapidly growing eCommerce retailer is to better the lives of our customers by putting the right product, in the right place, at the right time. The right product could be a regionally based soda that provides the taste of someone’s hometown, a specialty dog treat your four legged friend loves, or a newly released product that they can’t find in their area.
When we hear from our customers like Mark, in Severance Colorado, who sent us this message, “I just love this drink. Can't find it locally anymore”, it shows we aren’t just putting a label on a box - we are actually making an impact.
The role of Executive Administrative Assistant is to support the day to day operations of our eCommerce retail business including:

Amazon Account Management: Opening cases with Seller Support, creating listings, updating inventory levels, investigating pricing errors, and fixing stranded inventory.
Walmart Account Management: Opening cases with Seller Support, creating listings, updating inventory levels, investigating pricing errors, and fixing stranded inventory.
Data Entry and Digital Document Management: Recording summary sales data, renaming and entering invoices and bills of lading into our system, and managing other information for reporting and analysis.
Audits and Reconciliation: Reviewing invoices, settlement reports, internal inventory counts, and other data for accuracy and making the necessary adjustments.

Email
Management: Organizing and managing emails, responding to inquiries promptly, flagging important messages for follow-up, categorizing communications for easy access, and maintaining a clean and efficient inbox.
Ordering Supplies and Inventory: Reviewing inbound product and current supply levels to determine what needs to be ordered and generating the purchase order.
Inbound and Outbound Logistics: Booking inbound and outbound LTL and FTL freight and following up on the status of shipments as needed.
Vendor Lead Generation and Management: Identifying, researching, and contacting prospective vendors and brands via phone, email, and LinkedIn.
Product Research: Reviewing vendor catalogs for products that meet our requirements.

This role may change as our business grows, so being flexible is important.

Skills & Mindset:
G-Suite Pro
Confidence in Google Sheets, Drive, and Gmail
Any Canva, Appsheet and/or Looker Studio experience is a plus
Experience with Amazon, Walmart Marketplace, or other eCommerce platforms is a plus
You’re proactive with a default instinct is to Google it
Strong communication skills
Hours, Availability, and Compensation
Part time, 10-20 Hours Per Week
Ability to Grow to Full Time (40 Hours Per Week) Based on Individual and Company Performance
Our team is based in U.S. Central Time (CST), and we expect availability between 7:00 AM and 11:00 AM CST, Monday through Friday.
$4-8 Per Hour
Please start your response with the word blue, include a screenshot of your internet speed, and a 30 second voice sample about why you are a great fit for this position.

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