EXECUTIVE ASSISTANT up to $60k/month

We are expanding fast and need a high-energy Executive Assistant to help keep the momentum going! As the key connector between brands and influencers, the client is looking for someone who thrives in back-office tasks and is eager to grow into larger opportunities, like reaching out to brands. You'll be supporting them in managing important details while learning the ins and outs of influencer marketing.

If you're ready to be part of a growing team and make a real impact, this role is your next big move!

What’s in it for you?

Joining us means stepping into a role brimming with opportunities for growth and personal development. You’ll be at the heart of a dynamic team, with access to exciting perks that will elevate both your career and your life.

Your responsibilities include:

Data Entry & Contract Management:
Maintain accurate records for all client trackers with deal details and status updates
Track contract milestones: sent, signed, and updated based on communication
Upload contracts to SigNow and fill templates when needed
Record contract details: brand info, retainer, commission, deliverables, platform, discount codes, product briefs, and payment details
Ensure contracts are signed within one week and reflect updates in trackers



Email & Communication Management:
Organize and manage inbox, sending and responding to emails as needed
Send SOP emails to clients for new brand deals and gather additional details
Handle client follow-ups and communication, including texting and confirming product deliveries
Collect feedback on products from clients and ensure all communication is noted

Calendar & Event Management:
Schedule meetings and set reminders for the client and influencers.
Duplicate and manage monthly calendar events for ongoing partnerships
Add important contract dates (e.g., expiration) to calendars and flag reminders
Audit and update monthly calendar events from client trackers

Client Relationship & Deal Management
Keep brand portfolio trackers updated daily with deal statuses and communications
Coordinate product sends and restocks with brands and inform clients.
Provide weekly deal follow-up summaries to the client
Gather upcoming promo details from brands and update trackers and calendars
Update client follower count at the start of each month

Billing & Invoicing:
Send monthly invoices to all brands for active contracts.
Include W-9 and banking information with the first invoice to ensure smooth payment processing
Follow up with the client to ensure invoices are paid and notify the client of any outstanding payments

Special Projects:
Maintain and update the brand rolodex weekly with new deal information, including links, categories, and contact details
Assist with event planning, fundraisers, and other ad-hoc projects as needed


Perks:

13th Month Bonus (Wild right?! )
Permanent work-from-home / remote set-up
Health insurance
Dental insurance
Mental health insurance
Great starting salary
Growth opportunity
Performance-based raises
Prizes and bonuses

Specifics:


Time
Full-time, PST time zone
This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
Attire - business casual when in meetings
Professional setup (Pains me I actually need to write this down… )
Clean background
Good camera
Good microphone
Strong wifi

Tech Stack
G-Suite (Must-have)
Google Calendar
MS Outlook
Canva (nice-to-have)
Social Media Platforms
Instagram
LinkedIn

Compensation
$750-$1100/MONTH

Don’t forget to attach your PDF resume and send it to nolascobree@gmail.com. Please indicate the job title "EA - LS" in the subject line. We value those who follow instructions.