Contract Specialist VA

*KINDLY READ THE INSTRUCTIONS CAREFULLY BEFORE YOU APPLY. MAKE SURE YOU SEND THE COMPLETE REQUIREMENTS. CANDIDATES WHO WILL NOT FOLLOW INSTRUCTIONS WILL BE AUTOMATICALLY REJECTED WITHOUT NOTICE. DO NOT APPLY IF YOU HAVE OTHER JOBS.*

Contract Specialist

Location: Remote
Reports To: CEO & COO
Department: Operations & Compliance

Job Overview:

The Contract Specialist will be responsible for managing, tracking, and coordinating all contract-related activities for The Nabo Group. This includes ensuring that community agreements are transitioned to Nabo contracts, overseeing corporate agreements for the CEO/COO, and tracking renewal timelines within Upgrade to see actual info. The role requires meticulous attention to detail, proactive follow-ups, and seamless coordination with internal teams and external stakeholders.


Key Responsibilities:

1. Community Contracts Management:

- Track all newly acquired communities and ensure their agreements are transitioned to Nabo agreements in a timely manner.
- Work closely with acquisition teams to ensure a smooth transition of contracts post-acquisition.
- Identify upcoming contract expirations and proactively coordinate renewals or transitions.
- Maintain a contract repository for all community agreements, ensuring accessibility and compliance.

2. Corporate Contracts & Compliance:

- Track and manage corporate agreements for the CEO/COO, including vendor, service, and partnership agreements.
- Ensure contracts are stored, updated, and renewed as needed in a structured and organized manner.
- Monitor compliance with contract terms and flag any discrepancies or upcoming obligations.
- Work with legal and leadership teams to review new and existing agreements as required.

3. Renewals & Tracking:

- Utilize Upgrade to see actual info to track contract renewal timelines, expiration dates, and key milestones.
- Develop automated reminders and workflows for upcoming renewals to ensure proactive action.
- Collaborate with finance, operations, and leadership teams to determine renewal decisions.

4. Leadership Coordination

- Act as the point of contact for contract-related inquiries and ensure timely communication between internal teams and external partners.
- Support negotiations and amendments by gathering relevant data and coordinating approvals.
- Maintain a clear audit trail of contract modifications, approvals, and discussions.


Qualifications & Skills:

- 2+ years of experience in contract management, legal compliance, or a related role.
- Strong organizational and project management skills, with the ability to handle multiple contracts simultaneously.
- Proficiency in contract tracking software (e.g., Upgrade to see actual info, DocuSign, SharePoint).
- Understanding of legal language and ability to coordinate with legal teams when necessary.
- Experience working with corporate agreements, vendor contracts, and community management agreements is a plus.
- Excellent attention to detail, analytical skills, and the ability to work independently.
- Strong communication and negotiation skills for liaising with vendors, clients, and internal teams.

How to apply:

1. Send me an email attachment with your updated resume in PDF format.
2. Please iindicte your hourly rate.
3. Please send me a link to your video recording introducing yourself & your relevant experience based on the job description.
4. Send your onlinejobs.ph link.

Kindly send your application to Upgrade to see actual info the subject line, kindly indicate the position Contract Specialist VA - your name.

*Applicants who will apply through onlinejobs.ph will not be considered.