Are you a super organised person?

About Us:

Timings - UK Times 9am - 6pm UK time.

Nomadic UK is a dynamic video production company passionate about crafting meaningful stories and helping businesses thrive through exceptional video marketing. We're growing fast and need a highly organized, resourceful Virtual Assistant to help streamline operations and support our creative team.

Role Summary:
We seek a versatile Virtual Assistant to assist with administrative, organizational, and operational tasks. Your primary focus will be systemizing our business processes, organizing communications, managing schedules, and setting up and maintaining tools like HubSpot CRM. You will play a key role in ensuring the day-to-day operations run smoothly while contributing to long-term efficiency.

Systems we use - Gmail, WhatsApp

Internet requirements - Need a reliable connection.

Responsibilities:

Administrative & Organizational Support:
Manage emails, respond to inquiries, and organize communication channels.
Book hotels, organize travel arrangements, and handle scheduling for meetings and appointments.
Maintain and organize files, documents, and contact lists.
CRM Management & Data Organization:
Assist in setting up and managing a CRM system (preferably HubSpot).
Input, organize, and manage data and spreadsheets.
Communication & Customer Service:
Act as the first point of contact for customer inquiries via email or phone.
Provide excellent customer service and address administrative queries from employees and clients.
Social Media & Marketing Support:
Manage social media accounts, create and schedule content, and monitor engagement.
Conduct market research and summarize findings for marketing strategies.
Presentation & Reporting:
Prepare, edit, and proofread presentations and reports as needed.
Process Improvement:
Identify opportunities to systemize and improve workflows across the business.
Skills & Qualifications:

Proven experience as a Virtual Assistant or similar role.
Strong organizational and multitasking abilities.
Proficiency in tools like Google Workspace (Docs, Sheets, Slides), CRM systems (HubSpot preferred), and project management software.
Excellent written and verbal communication skills.
Familiarity with social media platforms and basic content creation tools.
Ability to prioritize tasks and meet deadlines.
Preferred Experience:

Experience working with small or creative businesses.
Knowledge of video production or marketing industries is a bonus.
Familiarity with email marketing tools and basic customer service practices.
Why Join Nomadic UK?

Be part of a growing, creative company passionate about storytelling and innovation.
Flexible working hours with a fully remote setup.
Opportunities to contribute to impactful projects and shape our operational processes.

What is your favourite thing to organise?

What happens next? If you are successful, we will arrange a zoom call to speak with you on the phone.