Administrative Assistant with Marketing Support

Email Management:
Review and prioritize emails.
Flag important emails for prompt attention.
Respond to routine inquiries or forward them to the appropriate team member.
Product Sourcing and Presentation:
Utilize the back-end program "Sage Online" to source promotional products for clients.
Create presentations and price products according to established guidelines.
Use Canva for basic graphic design to generate virtuals with client logos.
Order Processing:
Review incoming orders from the website.
Enter orders into the sales pipeline and ensure accurate data entry.
Prepare quotes and purchase orders efficiently.
Follow up on the status of order production.
Keep the order management system updated with the progress of orders.
Client Database Management:
Update the client database with accurate information, including emails and shipping addresses.
Organize and maintain client files, ensuring they are labeled appropriately.
Add current artwork to customer files.
Preferred Vendor Knowledge:
Stay well-informed about our preferred vendor product lines.
Provide insights and recommendations based on product knowledge.
Social Media Management:
Assist in managing social media accounts, including content scheduling and engagement within Canva
Continuous Learning:
Stay updated on industry trends and best practices.
Attend relevant webinars or training sessions.
Requirements:
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Proficiency in using email systems, calendars, and back-end programs (specifically "Sage Online").
Graphic design experience is an asset.
Detail-oriented with a high level of accuracy in data entry.
Familiarity with project management systems is preferred.
Knowledge of Canva or similar graphic design tools.
Ability to work independently and collaboratively in a virtual environment.