Administrative Assistant for Andrea - Looking for a Unicorn!

Here’s a quick video introducing the job and the client: https://www.loom.com/share/aa04d1d4c7fe44518c730d35b32199da?sid=ba377e8d-4785-4853-91f7-c85326a0f3cc

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.

Client Overview:
*Andrea is a seasoned journalist and a purpose-driven entrepreneur! She is looking for a unicorn who can help her with administrative tasks so she can work on her zone of genius!

Client Requirements:
*Must be able to work any 4-hour block from 8am-4pm Central Time (US)
*Must be able to work 20 hours weekly, and if everything goes well, your hours will increase!
*Must have experience with executive/administrative assistance or any similar role
*Must be an AMAZING communicator, and must have excellent verbal and written communication skills
*Must have experience with CRMs and is familiar with how they work
*Must be super organized with high attention to detail
*Detail-oriented with a commitment to quality control
*Must have excellent English-speaking skills
*Must be resourceful, self-starter (when needed), and not afraid to ask questions.
*Must be able to communicate with other team members and take initiative when required
*Must understand and know how to use AI
*Understanding of Adobe products helpful but not required
*Must be female

Software tools used by the client:
*Google Suite
*CRM
*AI: ChatGPT / Gemini / Claude
*Adobe products
*Media OS (this is the new CRM Andrea will be transitioning to)

Responsibilities/Tasks:
*Manage multiple email accounts - sort, delete, and organize emails into folders and notify Andrea if an urgent communication comes through
*Manage Andrea's CRM, ensure contacts and leads are properly tagged and updated
*Help with the transition from Andrea’s old CRM to the new one
*Schedule appointments and manage Andrea's calendar, block Andrea's schedule for functions, etc.
*Send communications to non-profits and other contacts as Andrea
*Follow up with phone calls to confirm receipt of emails
*Extract text from compiled articles and help build a database/hub

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If you know in your heart this job is for you, please apply on our super quick application system by clicking here: https://app.loxo.co/job/MjUwMTMtMHh6ZnhkNzcwZzFmYnhsYw==

You only have to apply for one job through our portal, and then you can email us if you want to be considered for additional positions.

We have many positions available, so even if this one isn't a perfect fit, if you are a hard worker who loves learning and pays attention to the details, we will probably have something else available for you!

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Our super cool hiring process:

*We have real people communicating with you and looking at your application!
*We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
*At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment team’s job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.