Administrative Assistant

The SPG Worldwide Group of Companies (Simon Protection Group and Driven Transportation Group) is seeking a highly organized and detail-oriented Virtual Assistant to join our VA team. In this role, you will provide overall administrative support, staff scheduling, data/time entry, and other miscellaneous tasks. You must be able to work in a fast-paced environment, work independently and have strong communication skills.

Shift Hours:

Las Vegas, Nevada - Monday - Friday 8:00am - 5:00pm (PST) (1 hour unpaid lunch)
Manila: Tuesday - Saturday 12:00am - 9:00am (1 hour unpaid lunch)

Responsibilities

• Assist in multiple projects simultaneously and prioritize tasks effectively
• Assist United States local company office staff and management in day to day operations
• Assist with administrative tasks such as phone calls, staff scheduling, time reconciliation, email management and response, e-file organization, licensing and insurance requirements, supplier/vendor portals, CRM, Task Boards, and limousine app software
• Assist with Lead Generation and Business Development
• Manager the CEO's social media presence, i.e. Linkedin
• Prepare and edit documents and reports, ensuring accuracy and adherence to company guidelines
• Communicate with team members and clients as needed
• Follow established procedures and processes
• Provide suggestions for process improvements

Requirements

• Speak English fluently
• Proven experience as a Virtual Assistant or relevant administrative role
• Excellent written and verbal communication skills
• Ability to work independently and in a team environment
• Strong organizational and time management skills
• Proficient in Google Drive (spreadsheets, docs) and ability to learn our internal systems
• Reliable and fast internet connection
• Available to work during business hours (North American time zones)
• Experience with data entry and database management is a plus