Real Estate Virtual Assistant – Transaction Coordinator (Full-Time, Long-Term)

We are Zeoli Realty — a top-performing U.S.-based real estate team closing ~400 transactions annually. We are seeking a highly organized and proactive Transaction Coordinator Virtual Assistant to support our Operations Manager and Sales Team. This is a long-term, full-time opportunity with room for growth and development within a fun, high-performance environment.

You must be experienced in real estate transaction coordination, detail-oriented, and excellent at juggling multiple priorities. We're looking for someone who takes initiative, communicates clearly, and is excited about helping people buy and sell homes with confidence.

Key Responsibilities:
-- Manage transaction timelines and ensure all documentation is submitted on time
-- Draft and review contracts, offers, and compliance documents (Dotloop, DocuSign, etc.)
-- Coordinate with buyers, sellers, agents, title companies, and lenders
-- Schedule inspections, appraisals, and closings
-- Maintain database and ensure CRM is up to date
-- Provide updates to clients and teaUpgrade to see actual infombers
-- Support the Operations Manager and assist with ad-hoc admin tasks

Qualifications:
-- 1+ year experience as a U.S. real estate transaction coordinator (REQUIRED)
-- Familiar with U.S. contracts, compliance standards & real estate processes
-- Proficient with tools like Dotloop, DocuSign, CRMs, Google Workspace & Excel
-- Excellent English (spoken & written)
-- Extremely detail-oriented and organized
-- Ability to work independently with minimal supervision
-- Positive attitude, team-oriented, and hungry to learn

Bonus Points:
--> Experience with tools like Dotloop, Lofty, Sisu, Connect Team
--> Previous work with U.S.-based real estate teams
--> Knowledge of Florida & Michigan real estate process (preferred but not required)

What We Offer:
1. Comprehensive onboarding & training
2. Growth opportunities within the company
3. Supportive and collaborative team culture
4. Fully remote work
5. Long-term, stable position with performance incentives

To Apply:
Please send the following:

Your updated resume

A brief cover letter explaining why you’re a great fit

A 1–2 minute video introduction (introduce yourself and share your experience with real estate transactions)

Send your application with the subject line:
“Transaction Coordinator VA – [Your Full Name]”