Senior Bookkeeper and Executive Assistant

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Position: Senior Bookkeeper and Executive Assistant

Job Type: Full-time, Remote

Work Hours: U.S. Business Hours (CST)

Salary: Competitive ($5-$7/hr depending on experience)


Overview

Integrated Hire (formerly AdminEdge) is looking for a highly organized and detail-oriented Senior Bookkeeper and Executive Assistant with strong QuickBooks experience to support financial operations and executive administrative tasks.

This role requires an individual who can wear multiple hats, proactively manage priorities, and work efficiently in a remote setting. The ideal candidate has bookkeeping and accounting expertise, as well as experience as an executive assistant. You should be comfortable with QuickBooks, financial reporting, scheduling, and handling day-to-day operational tasks for a fast-moving executive.


Key Responsibilities

Financial Management & Bookkeeping

-Maintain accurate financial records in QuickBooks

-Prepare monthly financial statements (P&L, balance sheet, and cash flow reports)

-Reconcile bank and credit card statements for accuracy

-Manage accounts payable (AP) to ensure vendors and contractors are paid on time

-Handle accounts receivable (AR), issue invoices, and follow up on collections

-Monitor and process expense reimbursements


Executive Assistant & Operations Support

-Manage the executive’s calendar, appointments, and travel arrangements

-Organize meetings, take notes, and follow up on action items

-Handle email and phone communication

-Conduct light research and prepare reports, presentations, and summaries as needed

-Maintain confidentiality while handling sensitive business and financial information


Financial Strategy & Internal Controls

-Assist in budgeting and forecasting to optimize financial performance

-Implement internal financial controls to prevent fraud and mismanagement

-Support cost-cutting initiatives and contract negotiations


Preferred Skills & Qualifications

- 3+ years of experience in bookkeeping, accounting, and executive support (preferably for U.S. clients)

-Strong proficiency in QuickBooks (Required)

-Experience with financial reporting, AP/AR management, and cash flow oversight

-Understanding of payroll processing, tax compliance, and budgeting

-Strong problem-solving and analytical skills

-Excellent English communication skills (written & verbal)

-Ability to proactively manage multiple tasks and meet deadlines in a remote setting


Nice-to-Have (Bonus Skills)

-Experience with financial forecasting, budgeting, and cost-cutting strategies

-Background in working with CPA firms or handling tax work

-Prior experience working with churches, faith-based organizations, or community outreach initiatives.


What We Offer

Competitive compensation ($5-$7/hr, paid in PHP or USD)

Career growth opportunities in financial management

Fixed U.S. schedule (CST)

Fully remote work setup

Work directly with U.S. small businesses & entrepreneurs

Paid vacation time + Philippine holidays observed