Executive Virtual Assistant

I’m seeking an exceptional Executive Assistant to join our client’s firm in downtown Toronto. If you have experience in financial or professional services, let’s connect!

Salary Range: PHP 70,000 - 80,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

Work Set-up: Permanent Work From Home
Bonuses:
Attendance Bonus of $ 25 for every monthly perfect attendance
Performance Bonus
Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
Referral Bonus of $ 300 for every successful referral
Holiday Paid Time Off (PTO) for 7 days in a year
Paid Time Offs (PTO) for 6 days in a year
Healthcare Plan

Key Responsibilities
Calendar & Meeting Coordination – Schedule/reschedule meetings, manage time zones, and prepare daily agendas.
Meeting Preparation & Follow-Ups – Provide pre-meeting briefings, take meeting notes, summarize discussions, and track action items.
Documentation Support – Create and refine 1-pagers, small decks, and reports as needed.
Communication & Coordination – Act as a liaison between executives and teams, managing follow-ups and paperwork.
Research & Process Improvement – Conduct research online (including ChatGPT), merge docs in Adobe, and learn new tools quickly.
Project & Task Management – Assist with small operational projects and utilize project management tools effectively.

Must Haves
2+ years of experience as an Executive Assistant or in Business Operations support.
Strong project management skills and experience with PM tools.
Basic to intermediate Excel skills.
Excellent English communication (both written and verbal).
Familiarity with Google Suite, Slack, and task management tools.
A fast learner with a problem-solving mindset who can work independently.
Tech-savvy, detail-oriented and service-oriented with a positive attitude.
Ability to work PST hours (Pacific Standard Time).

Nice to Have
Experience with Medicare/Medicaid enrollment or health insurance admin processes.
Background in working with medical providers or healthcare operations.